How to bid on a Master Equipment Supply Agreement for Compactors with NYC Housing Authority

What the agency is buying and why it matters

The New York City Housing Authority (NYCHA) is gathering information for a proposed Master Equipment Supply Agreement. They are looking for manufacturers and suppliers of auger compactors and interior compactors. This agreement would establish pre-negotiated terms, conditions, and unit pricing for equipment to be supplied across many NYCHA developments.

This is a Request for Information (RFI), not a solicitation for a contract. NYCHA will not award a contract based on responses to this RFI. The purpose is to get industry feedback to refine their approach before issuing a future solicitation. Responding to this RFI is not required to bid on any future solicitation, and it will not give you any preference.

Key dates and what happens at the deadline

The RFI was released on September 11, 2026. If you have questions or need clarification, you must submit them via email by 3:00 p.m. on September 25, 2026. NYCHA will provide answers in an addendum by October 9, 2026.

Your responses to this RFI must be received by NYCHA's Asset & Capital Management Division no later than 3:00 p.m. Eastern Standard Time on October 30, 2026. Responses submitted by fax or hardcopy will not be accepted.

Who this opportunity suits

This RFI is suitable for manufacturers and suppliers of auger compactors and interior compactors. Firms with experience in supplying equipment to large housing authorities or multi-site organizations would find this relevant. It is an opportunity to provide input that could shape a future procurement.

How to respond

To access the RFI, you can find it on NYC's Current Solicitations open-data list by its PIN or title. To view the full documents and submit your response, you will need to search the PIN on City Record Online or register a free vendor account in NYCHA’s Oracle iSupplier system (iSupplier) and respond before the due date. Instructions for iSupplier registration are available on the NYCHA website.

All responses must be submitted through the iSupplier system. Do not send responses by fax or hardcopy.

Practical tips for preparing a competitive response

Even though this is an RFI and not a direct contract, your response is a chance to demonstrate your expertise and capabilities. Clearly address all questions asked in the RFI and provide detailed, well-reasoned feedback on the proposed master agreement structure. Highlight any unique benefits or efficiencies your company could offer.

Ensure your submission is complete and adheres strictly to the specified format and submission method. Pay close attention to all deadlines, especially for questions and final submission. A thoughtful and professional response can establish your firm as a valuable potential partner for future solicitations.