Bid guide
How to bid on a rental registry portal for the City of Pasadena
What Pasadena is buying
The City of Pasadena’s Rent Stabilization Department seeks a vendor to implement, host, operate, and maintain an online rental registry database and portal. The system must support registration and updates for more than 26,000 rental units, fee payments, exemption requests, and submissions of required documents and notices.
The City also identifies integration with Tyler Cashiering as a key desire. This opportunity may suit technology vendors with experience delivering hosted systems for property registration, online payments, and document submission.
Key dates and the deadline
The RFP was published October 27, 2026. Proposals are due November 20, 2026, at 8:00 PM ET. The three highest-scoring vendors will be invited to product demonstrations during December 7–10, 2026.
Submit your response through OpenGov before the stated deadline. The opportunity information does not specify what happens to late submissions, so do not rely on being able to submit after the deadline.
Who this opportunity suits
This RFP is relevant to technology firms that can provide and maintain a fully hosted online platform for a public agency. Useful experience for this type of work includes handling unit and tenancy records, annual registrations, fee payments, exemption requests, and document submissions.
Vendors should also assess their ability to support the City’s stated interest in Tyler Cashiering integration and a registry containing data for approximately 26,000 or more rental units.
How to access and submit a response
Open the opportunity in OpenGov Procurement using the “View original source” option. If a brief security check appears, let it finish so the project page can load.
Sign in or create a free vendor account to download plans, ask questions, join the planholders list, and submit your response. OpenGov also sends addenda notices, so check the project page and your account for updates as you prepare your proposal.
Prepare a clear, competitive proposal
Explain how your proposed platform would handle the City’s listed workflows: annual registration, unit and tenancy updates, fee payments including late fees, exemption applications, and submission of required notices and documents. Address hosting, operation, and maintenance in concrete terms.
Describe your approach to the City’s Tyler Cashiering integration desire and how the system would work with the registry’s existing data for more than 26,000 units. Organize the response around the stated needs, check OpenGov for addenda and answers to questions, and leave time to complete submission before the deadline.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from City of Pasadena; the original posting controls.