How to bid on the Chester Sims Nurse Call System Replacement for FDVA

What the agency is buying

The Florida Department of Veterans' Affairs (FDVA) is seeking a contractor to replace the nurse call system at the Chester Sims State Veterans’ Nursing Home in Panama City, Florida. This project involves removing the existing analog system and installing a new Rauland R5K nurse call system.

The selected contractor will be responsible for the design-build process, installation of the new system using structured wiring, staff training, proper waste disposal, and providing one year of annual system inspections, testing, and repairs. The work must be completed within 120 calendar days from the agreement's full execution.

Key dates and deadlines

This Invitation to Bid (ITB) was published on May 15, 2026. All bids must be submitted by December 18, 2026, at 3:00 PM ET. It is important to submit your response before this deadline, as late submissions may not be considered.

Who this opportunity suits

This opportunity is suitable for construction contractors with experience in installing and maintaining nurse call systems, particularly Rauland R5K systems. Firms with design-build capabilities and experience in healthcare facility upgrades will find this bid relevant. The project is located in Panama City, Florida.

How to respond

To access the full solicitation documents, you need to go to Florida’s MyFloridaMarketplace Vendor Information Portal. The posting is publicly viewable, so you do not need an account to read the details.

Once you are on the portal, locate the solicitation FDVA-ITB-26-0010B. Read the entire posting carefully for specific instructions on how to prepare and submit your bid before the December 18, 2026 deadline.

Tips for preparing a competitive response

When preparing your bid, ensure you clearly demonstrate your firm's experience and capability to deliver and execute all specified requirements. Pay close attention to the technical specifications, including the Burns Engineering design drawings and the Statement of Work, to ensure your proposal aligns perfectly with the agency's needs.

Highlight your experience with Rauland R5K systems and your ability to manage a design-build process. Detail your plan for staff training, waste disposal, and the one-year inspection and repair service. A thorough and well-organized response that addresses every aspect of the solicitation will strengthen your bid.