Bid guide
How to bid on Genesee County’s Clerk Records Management System
What Genesee County is buying
Genesee County is seeking an integrated database and records management system for its County Clerk. The requested functions include cashiering, indexing, scanning and back-scanning, redaction, reporting, and secure remote access.
The system must support a broad range of county and state agency needs, including real property records, court filings, pistol permits, passport applications, tax functions, and records access for other government units.
Key date and deadline
The RFP was published September 30, 2026. Proposals are due October 30, 2026, at 2:00 PM ET.
Submit electronically through PlanetBids before the deadline. The provided information does not specify what happens to late submissions, so plan to complete the portal submission early.
Who this opportunity suits
This opportunity may suit firms that provide integrated records management or database systems for county government, especially those with capabilities in document imaging, indexing, cashiering, redaction, reporting, and controlled remote access.
The range of listed functions makes it important to assess whether your solution can address the County Clerk’s needs across multiple records and agency workflows.
How to access and respond
Open the solicitation on Genesee County’s PlanetBids portal. The scope, dates, and document list are public; PlanetBids may ask you to complete a human-verification check before the page loads.
Register a free PlanetBids vendor account with the agency to download documents, receive addenda, and submit your proposal electronically. The solicitation number is 2026-110.
Prepare a clear, complete response
Use the RFP documents to build a response checklist. Address each requested function directly, and explain how your system handles relevant workflows such as indexing, scanning, redaction, billing, reporting, and remote access.
Map your proposed capabilities to the different records and agency needs named in the solicitation. Check for addenda before submitting, allow time to complete the electronic process, and confirm that the portal shows your response was submitted.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Genesee County; the original posting controls.