How to bid on Mechanical Maintenance Services for WA State Department of Ecology

What the agency is buying

The Washington State Department of Ecology is seeking a contractor for mechanical maintenance services at its Eastern Regional Office in Spokane, Washington. This includes preventive and corrective maintenance, upgrades, and new work on HVAC equipment, plumbing, and related mechanical subsystems.

The contractor will also provide on-call repair services and emergency response for mechanical system failures or required upgrades, as directed by the Ecology Facility Manager. This opportunity is for firms specializing in facility mechanical systems.

Key dates and deadlines

The deadline for this solicitation is October 02, 2026, at 8:00 PM ET. All responses must be submitted before this time. Late submissions will not be considered.

Who this opportunity suits

This opportunity is suitable for firms with expertise in HVAC, plumbing, and general mechanical system maintenance and repair. Contractors should be capable of providing both routine preventive services and emergency response. The work is categorized under facilities maintenance.

How to respond

To access the solicitation, click “View original source” to open Washington State's WEBS Bid Calendar. Find this bid using the reference number IFB 2622 ADM. While viewing is public, downloading full documents and submitting a response require a free WEBS vendor sign-in. Register for an account and submit your response before the deadline.

Tips for a competitive response

When preparing your response, clearly detail your experience with similar mechanical maintenance contracts, especially those involving HVAC and plumbing systems in commercial or government facilities. Highlight your capacity for both scheduled preventive maintenance and rapid emergency response.

Ensure your proposal addresses all aspects of the preventive and corrective maintenance program outlined in the solicitation. Provide clear examples of your firm's ability to manage upgrades and new works. Double-check that all required forms and documentation are completed accurately and submitted on time through the WEBS portal.