How to bid on a digital evidence system RFI for Iowa DPS

What Iowa DPS is researching

The Iowa Department of Management, on behalf of the Iowa Department of Public Safety, is researching Digital Evidence Management System platforms and implementation approaches. The agency is exploring systems for centralized evidence intake, storage, management, sharing, retention, legal holds, audit trails, and chain-of-custody controls.

This is a Request for Information, not a purchase. Responses will support market research and planning for a possible future procurement, including technical and security review, integration planning, and cost and effort estimates.

Key date and deadline

The RFI was published October 16, 2026. Responses are due November 19, 2026, at 4:00 PM ET.

Submit your response as the posting directs before the deadline. Check the posting for the specific submission instructions and allow time to complete them.

Who this opportunity suits

This RFI is relevant to technology firms that offer digital evidence management platforms or have experience with their implementation. Vendors should be able to describe how their solutions address evidence handling, retention, auditability, and chain of custody.

How to access the RFI

Open the solicitation on the State of Iowa Bid Opportunities portal by selecting “View original source.” Search for posting RFI-532-2541-2027 if needed.

Viewing the posting and document list is public and does not require an account. Follow the response instructions in the posting and submit before the deadline. The listed agency contact is Steve Dawson at [email protected].

Prepare a useful RFI response

Explain clearly how your platform supports centralized intake, storage, sharing, retention, legal holds, immutable audit trails, and chain-of-custody controls. Describe implementation approaches and relevant integration and security considerations where you can.

Since DPS is using responses for market analysis and planning, make assumptions explicit and distinguish current capabilities from options or future work. Provide cost and level-of-effort information only in the format requested by the posting, and check that your response addresses each requested item before submitting.