How to bid on AHU Repairs at Alvin C. York VAMC for the Department of Veterans Affairs

What the VA is buying and why it matters

The Department of Veterans Affairs needs a contractor to refurbish nine air handling units (AHUs) at the Alvin C. York VA Medical Center in Murfreesboro, Tennessee. This work involves inspecting, cleaning, restoring coils, sealing AHU floors and walls, refurbishing blowers, and performing necessary testing and commissioning.

This is an opportunity for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) to provide essential maintenance services for a critical facility. The goal is to return the units to safe and efficient operation.

Key dates and what happens at the deadline

This solicitation was published on September 08, 2026. The deadline for proposals is September 17, 2026, at 11:00 AM ET. All required submission materials must be received by this time.

A site visit is scheduled for August 26, 2026, at 9:30 AM ET (8:30 AM CT). Attending the site visit can provide valuable insights into the scope of work and site conditions.

Who this opportunity suits

This opportunity is specifically set aside for 100% Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). The relevant NAICS code is 238220, which covers Plumbing, Heating, and Air-Conditioning Contractors.

Firms with expertise in HVAC system refurbishment, particularly for large commercial or institutional facilities, would be well-suited for this project. Experience with coil restoration, blower refurbishment, and sealing of air handling unit components is important.

How to respond

To access the full solicitation documents, click “View original source” on the portal. If the first click takes you to the portal’s homepage, click it again to go directly to the bid.

You may need to create a free account on the portal to view all documents, though this is not always required for every bid. Once you have access, carefully review the Request for Proposal (RFP) and the Statement of Work.

Tips for a competitive response

Given the nature of AHU refurbishment, clearly detail your firm's experience with similar projects, especially those involving coil restoration, sealing, and blower work. Highlight any specialized equipment or techniques you use.

Pay close attention to the Statement of Work's requirements for inspection, cleaning, testing, and commissioning. Describe your proposed methodology for each phase of the project. Ensure your proposal addresses all aspects of returning the units to safe and efficient operation.

Since this is a Firm-Fixed-Price purchase order, ensure your pricing is accurate and comprehensive, covering all labor, materials, tools, and equipment. Factor in any potential complexities identified during the site visit.