Bid guide
How to bid on Xspress 3 Mini Mk2 1 Channel Readout for Brookhaven Science Associates
What Brookhaven Science Associates is buying
Brookhaven National Laboratory, managed by Brookhaven Science Associates, is seeking quotes for specific scientific equipment. This includes one Xspress 3 Mini Mk2 one-channel readout, one 2-meter SMA-to-BNC low-loss signal cable, and one control PC for the readout system. The Xspress 3 Mini Mk2 readout must be exactly as specified, with no equivalent products or substitutions allowed.
Vendors should provide pricing that includes lead time, shipping, and any related costs. The quote must also state the country of origin, applicable trade codes (ECCN and HTS), and other requested vendor information. Pricing must be valid for at least 60 days from the submission deadline.
Key dates and what happens at the deadline
This request for proposal (RFP) was published on September 10, 2026. All quotations must be submitted by September 30, 2026, at 5:00 PM ET. Submissions, including any withdrawals or modifications, received after this time may be considered late. Late submissions will only be considered if Brookhaven Science Associates determines it is in their best interest.
Quotations will be opened privately. Brookhaven Science Associates intends to award a Firm Fixed Price purchase order to the responsive and responsible offeror whose quotation represents the lowest total evaluated price and meets all technical requirements.
Who this opportunity suits
This opportunity is suitable for firms that can supply specialized scientific instrumentation, specifically the Xspress 3 Mini Mk2 1 Channel Readout and its associated components. Given the strict requirement for no equivalents or substitutions for the readout, vendors must be able to provide this exact product. This bid falls under the facilities category, likely for laboratory equipment and instrumentation.
Vendors should be prepared to handle international shipping logistics if applicable, and understand the requirements for all-inclusive pricing or acting as the Importer of Record for foreign products over 150lbs.
How to respond to this solicitation
To access the full opportunity details, click the “View original source” link. If the first click takes you to the portal’s homepage, click the link again to go directly to the bid. You may need to create a free account on the portal to view all associated documents, though this is not always required.
Your quotation should include pricing for all three line items, lead time, country of origin, your Unique Entity Identifier (UEI), and any published price list if available. Ensure your pricing is valid for at least 60 days.
Practical tips for a competitive response
Carefully review all pricing and shipping requirements. If items are under 150lbs, they may ship internationally on Brookhaven Science Associates' FedEx account; advise on item weight. If not, pricing must be all-inclusive, covering freight, tariffs, packing, handling, and other delivery fees. The purchase order will not have separate line items for these charges.
For foreign products over 150lbs where all-inclusive pricing is not possible, Brookhaven National Laboratory must be listed as the Importer of Record, with Incoterms DAP, and their designated freight forwarder must be used. Ensure your quote clearly addresses these shipping conditions. Double-check that all requested information, such as ECCN and HTS codes, is included to avoid delays.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Energy, Department of; the original posting controls.