How to bid on WSU Pullman Recreation Center Management System for Washington State University

What Washington State University is buying

Washington State University (WSU) is seeking a comprehensive recreation management system for its Pullman campus. This system will manage memberships, point-of-sale transactions, various programs, facility bookings, and staff scheduling. The purchase includes the software itself, its implementation, and ongoing support services.

This opportunity is for vendors who can provide a complete solution to streamline recreation operations for a university setting.

Key dates and what happens at the deadline

The deadline to respond to this solicitation is October 02, 2026, at 8:00 PM ET. All responses must be submitted by this time. Late submissions will not be considered.

Who this opportunity suits

This opportunity is suitable for professional service firms specializing in recreation management software and related implementation and support. Vendors with experience in providing integrated systems for university recreation departments, covering areas like membership management, POS, program registration, facility scheduling, and staff management, would be a good fit. The category for this bid is professional services.

How to respond to this solicitation

To access the solicitation, you will need to go to Washington State's WEBS Bid Calendar. You can find this bid by searching for the reference number CC0342-JMC on the calendar. While you can view the details publicly, downloading the full solicitation documents and submitting your response requires a free WEBS vendor sign-in. You must register and log in to the WEBS system to complete your submission before the deadline.

Tips for preparing a competitive response

When preparing your response, clearly demonstrate your system's capabilities across all required areas: memberships, point-of-sale, programs, facilities, and staff scheduling. Highlight any features that offer efficiency or enhance user experience for both staff and students. Provide a detailed plan for implementation, outlining timelines and key milestones.

Ensure your proposal clearly addresses how your company will provide ongoing support for the system, including technical assistance, updates, and training. Emphasize your experience with similar projects, especially within higher education or large recreational facilities. Pay close attention to all instructions within the solicitation documents to ensure your submission is complete and compliant.