How to bid on Wireless Automated Hearing Test System Maintenance for DEPT of Defense

What the agency is buying

The Department of Defense needs maintenance services for a Wireless Automated Hearing Test System (WAHTS). This includes ensuring Audhere software licensing is current and that the system has upgrade capability. This contract is for one base year, four option years, and a potential six-month extension, running from September 25, 2026, through March 24, 2032.

This is a good opportunity for small businesses specializing in audio and video equipment maintenance, particularly those with experience in medical or specialized testing equipment.

Key dates and what happens at the deadline

The solicitation was published on September 04, 2026. All quotes must be submitted by September 21, 2026, at 12:30 PM ET. Submissions received after this deadline will likely not be considered.

The period of performance for this contract is scheduled to begin on September 25, 2026.

Who this opportunity suits

This opportunity is a 100% small business set-aside, meaning only small businesses are eligible to bid. The relevant NAICS code is 334310, Audio and Video Equipment Manufacturing, with a size standard of 1250 employees. The FSC code is J065, Maintenance, Repair and Rebuilding of Equipment-Medical.

Firms with experience in maintaining specialized electronic equipment, particularly medical or diagnostic systems, and those familiar with software licensing and upgrade processes, are well-suited for this bid.

How to respond

Quotes must be submitted via email. Ensure all documents are compatible with Microsoft 365 or PDF Adobe, labeled with the solicitation number W912JB26QA003, and are not password protected.

Your submission should include two main volumes: Technical Capability and Pricing. You must also include company information from SAM.gov, an acknowledgement of all terms and conditions, and a current NIST SP 800-171 assessment.

Tips for preparing a competitive response

For the Technical Capability volume, clearly describe your proposed approach to meeting the Performance Work Statement (PWS) requirements, including your quality assurance plan. Specifically address how you will handle Audhere software licensing and upgrade capabilities.

Include relevant past performance examples from the last five years, demonstrating experience with similar requirements. For the Pricing volume, provide detailed pricing aligned with the CLIN structure, including substantiating data, burdened labor rates, and an explanation of any escalation. Ensure your pricing is valid for a minimum of 60 days.

Confirm your company has an active registration on SAM.gov, as this is required at the time of award and throughout the contract period for invoicing. If bidding as a joint venture, ensure you submit the required small business program representations.