How to bid on West Haven grounds maintenance for the Department of Veterans Affairs

What the VA is buying

The VA Connecticut Healthcare System is seeking year-round grounds maintenance, snow and ice removal, and storm drain cleaning at its West Haven campus. The work includes mowing about 30 acres and maintaining access to campus roads, parking areas, sidewalks, and entrances.

Winter service must support 24/7 medical center access, including snow response and ice treatment. This is a firm-fixed-price contract and a total small-business set-aside.

Deadline and what happens then

Quotes are due October 29, 2026, at 10:00 a.m. Eastern. The notice says this combined synopsis and solicitation is the only solicitation; a separate written solicitation will not be issued.

Plan to submit before the deadline and check that your quote has been received through the applicable submission process.

Who this opportunity suits

This opportunity is for small businesses in landscaping and grounds maintenance, under NAICS code 561730. Firms should be able to provide the labor, equipment, materials, supervision, and support needed for grounds, snow and ice, and storm drain services.

To be eligible for award, a contractor must be active in SAM.gov when submitting an offer and at award. It must also have a field service representative within 200 miles of the West Haven campus who can respond within two hours.

How to access the opportunity

Use the portal’s “View original source” option to open the opportunity. If the first click takes you to the portal homepage, click the option again to go to the bid.

A free account may be needed to view documents, though some bids can be viewed without one. Review the available bid materials for the response instructions and required documents.

Prepare a practical, competitive response

Show clearly how your team can cover the full year-round work and keep the campus accessible during winter events. Explain how you will coordinate staff and equipment across the site, where the solicitation requires work in snow zones to be performed simultaneously.

Address the stated response capability directly: identify the field representative’s location and explain how your operation can meet the two-hour response requirement. Confirm that your SAM.gov registration is active before submitting.

Review the solicitation’s service details and maps carefully. Build your pricing around the stated firm-fixed-price structure, and check that the quote covers the required labor, equipment, materials, ice melt, supervision, and other necessary incidentals.