How to bid on Water Well Systems Maintenance Services for LA County Sheriff

What the agency is buying

The Los Angeles County Sheriff’s Department is seeking qualified companies to provide water well system repair and maintenance services. These services will be provided under Master Agreements on an intermittent, as-needed basis. This is an opportunity for vendors to secure ongoing work with the County Sheriff’s Department for essential infrastructure maintenance.

Key dates and deadlines

The initial deadline for Statements of Qualifications (SOQs) was February 1, 2023. However, this solicitation remains open for rolling submissions. While SOQs received after the initial date may not be reviewed immediately, they may be considered at a later time to determine if they meet the mandatory qualifications. The solicitation will stay open until the Department's needs are met. If closed, it may be reopened at the Department's discretion during the Master Agreement term to address additional needs.

Who this opportunity suits

This opportunity is suitable for companies specializing in water well system repair and maintenance. Vendors must have a minimum of ten years of experience within the last 15 years in providing similar services. Required licensing includes a current and valid California C-57 (Water Well Drilling) and/or C-61/D-21 (Pump Installations) license. Additionally, vendors must be certified members of either the California Groundwater Association or the National Ground Water Association.

For those looking to qualify for Well Chemical Cleaning Treatment Services and/or Well Disinfecting Services, an additional certification is required: a Grade 1 Water Treatment Operator Certification or a Grade 1 Water Distribution Operator Certification issued by the State of California Department of Public Health. Vendors must also have a business office located within 100 miles of any of the three water well system locations.

How to respond

To access the solicitation details and documents, you need to view the original source on the LA County portal. Once there, click on the solicitation number to find the full information and download necessary documents. Your Statement of Qualifications (SOQ) must be submitted as an original plus three numbered hard copies, and two separate electronic copies in PDF format on flash drives. These must be enclosed in a sealed envelope or box, clearly marked with your company name and address, and referencing “SOQ FOR WATER WELL SYSTEMS MAINTENANCE SERVICES (RFSQ No. 710-SH)”.

Deliver or mail your SOQ and any related information to: Los Angeles County Sheriff’s Department, Fiscal Administration - Contracts Unit, 211 West Temple Street, 6th Floor West, Los Angeles, California 90012, Attn: Socorro Mendoza, Assistant Contract Analyst. It is your responsibility to ensure your SOQ is received.

Tips for a competitive response

Carefully review all mandatory qualifications and ensure your SOQ clearly demonstrates how your company meets each one. Provide thorough documentation for your ten years of experience, including detailed references. Ensure all required California licenses and certifications (C-57, C-61/D-21, and any specific certifications for chemical cleaning or disinfection) are current and properly submitted. Include proof of your membership in an approved groundwater association.

Since this is a rolling submission, submitting a complete and well-organized SOQ promptly can position your company for consideration as needs arise. Double-check that your business office location meets the 100-mile radius requirement for the well locations. Organize your submission exactly as specified, with hard copies and electronic copies clearly labeled, to avoid any processing delays.