How to bid on Optical Coherence Tomography with Angiography for Indian Health Service

What the agency is buying

The Indian Health Service (IHS) is seeking to purchase an Optical Coherence Tomography with Angiography (OCTA) system for the Warm Springs Health & Wellness Center in Warm Springs, Oregon. This is a firm fixed price contract for commercial items.

The scope of work includes procuring, delivering, and installing the new Maestro2 OCTA system with a table. It also requires the removal and disposal of existing OCTA equipment, calibration, warranty, documentation, 24/7 support if applicable, on-site training, optional service contract coverage, and integration with HER/PACS. All labor, materials, equipment, and transportation are included, with compliance to manufacturer specifications, safety, and HIPAA requirements.

This opportunity is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The NAICS code is 339112 for Surgical and Medical Instrument Manufacturing, with a small business size standard of 6,590 employees.

Key dates and deadlines

This solicitation was issued on April 28, 2026. All quotes must be submitted by May 08, 2026, at 5:00 PM Eastern Standard Time. The performance period for this contract will be one year from the date of award, which includes delivery, removal of old equipment, installation, testing, and final acceptance. Warranty coverage and support services will continue for one year from the date of final acceptance.

Who this opportunity suits

This opportunity is suitable for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) that specialize in surgical and medical instrument manufacturing or the installation of medical equipment. Vendors should have the capability to provide and install advanced medical imaging systems, specifically Optical Coherence Tomography with Angiography, and offer comprehensive support including training and integration services.

Firms must be able to deliver and provide services to the Warm Springs Health & Wellness Center located at 1270 Kot-Num Road, Warm Springs, OR 97761. Failure to confirm this capability may result in a non-responsive quote.

How to respond

To access the full details and respond to this solicitation, you need to view the original source on the government portal. Click the “View original source” link. If the first click takes you to the portal’s homepage, click the link again to go directly to the bid.

You may need to create a free account on the portal to view all associated documents, though for some bids, this is not required.

Tips for preparing a competitive response

Ensure your quote clearly demonstrates your technical capability to deliver, remove existing equipment, install, and verify the proper operation of the specified OCTA system. This is the most important evaluation factor.

Provide an itemized cost breakdown as requested in the pricing schedule. Make sure your pricing is competitive and covers all aspects of the scope of work, including installation, training, and disposal of old equipment.

Confirm your registration in the System for Award Management (SAM) is active and up-to-date, as this is a mandatory requirement for federal contractors. Review all referenced FAR and HHSAR clauses to ensure full compliance with the terms and conditions.

Since this is a set-aside for Service-Disabled Veteran-Owned Small Businesses, ensure your business holds the correct certification and that your status is current in SAM.