How to bid on W-2 and 1099 mailing services for the Administrative Office of the U.S. Courts

What the agency is buying

The Administrative Office of the U.S. Courts is seeking printing and mailing services for W-2 and four types of 1099 forms. The agency will provide completed PDF files with the tax information already filled in, along with instructions.

The work is limited to printing and mailing; tax preparation and other tax-related services are not included. The contractor must mail forms to domestic, U.S. territory, and international addresses. This may suit a firm with experience handling tax-form production and distribution at those destinations.

Key dates and the deadline

Questions are due by noon Eastern Time on October 26, 2026. Proposals are due November 2, 2026, at 12:00 PM Eastern Time.

The solicitation identifies USCA27R0019 as the correct solicitation number. It notes that Amendment 0001 will correct an incorrect reference in Section L and include answers to questions. Check the amended solicitation for updates before submitting.

Who this opportunity suits

This RFP is relevant to professional-services vendors that can print and mail completed tax forms. A prospective bidder should be prepared to handle domestic, U.S. territory, and international mailing, while following the agency’s instructions for the supplied files and forms.

How to access and ask questions

Open the opportunity through “View original source.” If the first click opens the portal homepage, click again to go to the bid. A free account may be needed to view documents.

Send questions by email to [email protected] and [email protected] by noon Eastern on October 26, 2026. The instructions say to use the subject line “RFQ USCA27Q0010 - W2/1099 Printing and Mailing Distribution Support” and identify the relevant document, section or clause, and page number. The description also directs interested vendors to use solicitation number USCA27R0019; check Amendment 0001 for corrected solicitation details.

Prepare a clear, complete response

Read the full solicitation and any amendment, then map your response to the stated requirements. Explain how your firm will receive the PDFs, print the forms as instructed, and mail them to domestic, territory, and international addresses.

Describe relevant printing and mailing experience accurately, and make sure your proposed approach addresses every requested form type. Before submitting, verify that the response follows the solicitation’s instructions and is delivered by the stated deadline.