Bid guide
How to bid on Video Production and Live Streaming Services for Caroline County, VA
What Caroline County is buying
Caroline County, Virginia is looking for qualified vendors to provide professional video production and live streaming services. This work will cover public meetings and various County events.
Services may be needed at the Caroline Community Center Auditorium, at other off-site locations, or for remote meetings. Vendors will be expected to use their own equipment for these services.
Key dates and what happens at the deadline
This solicitation was published on September 03, 2026. The deadline for submitting your bid is September 28, 2026, at 9:00 AM ET. All bids must be submitted by this exact time.
After the deadline, no further bids will be accepted. It is important to submit your response well in advance to avoid any last-minute technical issues.
Who this opportunity suits
This opportunity is suitable for businesses specializing in professional video production and live streaming services. Firms with experience in covering public meetings, government events, or similar live broadcasts would be a good fit.
Vendors should have the necessary equipment and technical expertise to handle both on-location and remote streaming requirements.
How to respond to this solicitation
To access the full solicitation documents, you need to go to eVA, Virginia's eProcurement portal. The solicitation number is 127772. You can view the posting publicly without an account.
To submit a response, you will need to sign in with a free eVA vendor account. Make sure to complete your registration and sign in before the September 28, 2026 deadline.
Tips for preparing a competitive response
When preparing your bid, clearly outline your experience with similar video production and live streaming projects, especially those involving public or government entities. Detail the equipment you will use and how it meets the technical requirements for high-quality production and streaming.
Provide a comprehensive overview of your team's qualifications and expertise. Ensure your pricing is competitive and reflects the scope of services requested, including potential needs for various locations and remote setups. Double-check all submission requirements on eVA to ensure your bid is complete and compliant before the deadline.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Caroline County; the original posting controls.