Bid guide
How to bid on Varian Radiation Therapy Systems PM, Repair and Software Upgrades and Updates for the VA
What the VA is buying and why it matters
The Department of Veterans Affairs (VA) is looking for a contractor to provide preventive maintenance, repairs, and software upgrades and updates for their Varian Radiation Therapy Systems. This is important for businesses that specialize in the maintenance and support of medical equipment, particularly radiation therapy systems.
While the VA intends to award a sole-source contract to Varian Medical Systems, this notice allows other interested businesses to demonstrate their capability to meet this requirement. This is an opportunity to make the VA aware of your company's expertise in this specialized field.
Key dates and what happens at the deadline
The deadline for interested parties to submit their capabilities is September 21, 2026, at 2:00 PM Eastern time. This is not a request for competitive quotes, but rather an opportunity to show the VA that your company can fulfill this need.
After the deadline, the VA will review any submitted capabilities. If no other qualified sources are identified, the VA will proceed with awarding the contract to Varian Medical Systems.
Who this opportunity suits
This opportunity is suitable for businesses that specialize in the maintenance, repair, and software support of Varian Radiation Therapy Systems. Firms with a proven track record in servicing complex medical equipment, especially in the radiation oncology category, would find this relevant.
Companies that can demonstrate specific expertise and certifications related to Varian equipment would be well-positioned to respond to this notice.
How to respond
To access the opportunity, click “View original source” to open it on the portal. If the first click takes you to the portal’s homepage, click it again to go directly to the bid. You may need a free account to view any associated documents, though this is not always required.
Your response should clearly identify your interest and capability to provide preventive maintenance, repairs, and software upgrades and updates for Varian Radiation Therapy Systems. Ensure your submission highlights your qualifications and experience in this specific area.
Practical tips for preparing a competitive response
Even though this is a sole-source notice, a well-prepared response can still be beneficial. Clearly articulate your company's experience with Varian Radiation Therapy Systems, including any certifications or specialized training your technicians possess.
Provide specific examples of similar work you have performed, detailing the scope of services provided and the successful outcomes. Emphasize your ability to meet the VA's needs for preventive maintenance, repairs, and software updates. Ensure your submission is concise, professional, and directly addresses the requirements outlined in the notice.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Veterans Affairs, Department of; the original posting controls.