How to bid on fuel shut-off valves for the DEPT of Defense

What the DLA is buying and why it matters

The Defense Logistics Agency (DLA) is seeking a long-term contract for fuel shut-off valves, specifically NSN 4810-01-084-5981. This will be a Firm-Fixed-Price Indefinite Delivery Contract with a five-year ordering period, including a three-year base and two one-year option periods. The estimated annual demand is 450 units.

This opportunity is significant for suppliers of these specific valves, as it aims to ensure continued and improved supply availability for a critical DLA-managed item. The contract includes requirements for first article testing, export controls, and a delivery time of 289 days after each order and FAT approval.

Key dates and what happens at the deadline

The solicitation was issued on September 1, 2026. The deadline for submitting offers is October 1, 2026, at 4:00 PM ET. All proposals must be submitted by this date and time.

Offers can be submitted via the DLA Internet Bid Board System (DIBBS) upload, which is the preferred method. Alternatively, proposals can be emailed to [email protected]. If submitting by email, a completed and signed SF 33, Request for Proposal (RFP), in electronic PDF format is required.

Who this opportunity suits

This solicitation is suitable for firms specializing in fabricated metal product manufacturing, specifically in the valve and fluid power equipment manufacturing sector. The NAICS code for this procurement is 332911, with a size standard of 750 employees.

Companies with experience in manufacturing fuel shut-off valves, particularly those with existing approved sources like Eaton Corporation, TAT Technologies, Federal Industries Inc., or Parker-Hannifin Corp., are well-suited. Experience with government contracting, export controls, and first article testing procedures will be beneficial.

How to respond to this solicitation

To access the solicitation, you will need to visit the DLA Internet Bid Board System (DIBBS). The solicitation number is SPE7MX26R0081. Note that it may take up to three business days from the issue date for the solicitation to become available on DIBBS.

Once you have reviewed the solicitation, you must complete it in its entirety. The preferred submission method is through DIBBS upload. If you choose to submit via email, ensure your proposal includes a completed and signed SF 33 in PDF format before the deadline.

Tips for preparing a competitive response

Carefully review all attachments, including the 'Capability Assessment Plan (CAP)' and 'CAP Companion Guide' that were added via amendments. Completing the CAP accurately is crucial for your proposal.

Pay close attention to the technical data available through the DLA Collaboration Folder (C-Folder) for NSN 4810-010845981. Understanding the drawings and specifications is essential for a compliant offer.

Address all contract requirements, including inspection and acceptance at origin, FOB origin, and the requested delivery time of 289 days after receipt of order upon FAT approval. Clearly outline your approach to meeting the First Article Test (FAT) schedule, which includes submitting test units within 120 days and allowing 90 days for government evaluation.

While price is a significant factor, the government reserves the right to make an award on a Best Value basis. Therefore, consider highlighting your past performance, delivery performance, and any other relevant evaluation criteria identified in the solicitation to strengthen your proposal beyond just pricing.