How to bid on VA Magnetic Resonance Safety Expert Services for the Midwest Consortium

What the VA is buying

The Department of Veterans Affairs (VA) needs virtual Magnetic Resonance Safety Expert (MRSE) support. This contract will provide MRSE assistance and guidance to participating sites within the VA's Midwest Consortium, specifically covering Veterans Integrated Services Networks (VISNs) 15 and 23.

The VA intends to award one firm-fixed-price Indefinite Delivery Indefinite Quantity (IDIQ) contract. This contract will have five one-year ordering periods. The selected contractor will provide non-personal, non-inherently governmental services related to magnetic resonance safety.

Key dates and deadlines

Solicitation documents are expected to be available for download around September 11, 2026. The exact deadline for proposals will be stated within the solicitation documents themselves and will be adjusted based on the actual release date of the solicitation. It is important to check the official website regularly for updates.

Who this opportunity suits

This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Vendors must be registered in the System for Award Management (SAM) under NAICS code 541690, Other Scientific and Technical Consulting Services, or a NAICS code with an equivalent size standard. The Small Business Administration (SBA) size standard for this requirement is $19 million.

Firms specializing in scientific and technical consulting, particularly with expertise in magnetic resonance safety, will find this opportunity relevant. The work involves providing virtual support and guidance.

How to respond

Solicitation documents will be made available for download on the official government contracting website. Paper copies of the solicitation will not be issued. You are responsible for checking the website to get all current information related to this solicitation.

To access the opportunity, click “View original source” on the portal. If the first click takes you to the portal’s homepage, click it again to go directly to the bid. You may need a free account to view documents, though this is not always required.

Tips for preparing a competitive response

Ensure your SAM registration is active and accurate, specifically with NAICS code 541690 or an equivalent. You must also have a Unique Entity ID Number and complete the electronic representations and certifications on the SAM website. No award can be made without proper SAM registration.

Carefully review the Performance Work Statement (PWS) once it is released. The PWS will contain a comprehensive list of actual requirements. Tailor your proposal to directly address each requirement, demonstrating your firm's capability to provide the specific virtual MRSE support needed by the VA. Highlight any experience your firm has with similar virtual support services or with VA facilities.

Since this is a firm-fixed-price contract, ensure your proposed pricing is competitive and accurately reflects the scope of work for each of the five one-year ordering periods. Clearly articulate your understanding of the non-personal, non-inherently governmental nature of the services required.