Bid guide
How to bid on HVAC repair for the USFS Southern Research Station
What the agency is buying
The US Forest Service needs HVAC repairs for its Southern Research Station’s North Building in Athens, Georgia. This work includes replacing actuators and fan motors on room fan coil units, and repairing components of air handling units. The building will be occupied during the work.
This is a total small business set-aside, meaning only small businesses can bid. The agency plans to award one firm-fixed-price purchase order. Work is expected to start around October 6, 2026, and run through March 19, 2027.
Key dates and deadlines
Quotes are due by September 23, 2026, at 2:00 PM PST. This is a firm deadline, and late submissions will not be considered.
If you have questions, submit them via email to [email protected] at least three days before the quote due date. This allows enough time for the agency to respond before the solicitation period closes.
Who this opportunity suits
This opportunity is suitable for small businesses specializing in HVAC repair and installation. The relevant NAICS code is 238220, for Plumbing, Heating, and Air-Conditioning Contractors, with a small business size standard of $19 million in average annual receipts.
Vendors should be prepared to work in an occupied building and assess site conditions thoroughly before bidding.
How to respond
To respond, you must email your complete quote package to [email protected] by the deadline. Your submission must include specific documents.
You need to fill in and sign Attachment 2 – Schedule of Items. You must also provide a written response to the Evaluation Factors, accepting Adobe Acrobat or Word documents. Additionally, include Attachment 5 – Buy American Certificate, and sign Blocks 17a and 30 a, b, and c on Attachment 6 SF-1449. Failure to address evaluation factors will lead to exclusion from consideration.
Practical tips for preparing your response
It is strongly advised to visit the worksite before submitting your quote. Contact Ed Vaughan at 706-424-4131 or [email protected] to arrange a site visit. This will help you accurately determine the scope and amount of work needed.
Ensure all required attachments are completed, signed, and included in your email submission. Double-check that you have provided pricing for all items listed in the Schedule of Items, as the government intends to make one award based on a complete submission. Carefully review the Statement of Work (Attachment 3) for full details on the required repairs.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Forest Service; the original posting controls.