How to bid on USDA National Centers for Animal Health Rooftop Unit Replacement and Fuel Conversion

What the agency is buying and why it matters

The USDA is seeking a contractor to perform two key tasks at the National Centers for Animal Health in Ames, Iowa. The work involves converting Building 174 from LP fuel to natural gas and replacing existing rooftop units. This is an opportunity for small businesses to provide essential infrastructure upgrades for a federal facility.

Key dates and what happens at the deadline

This solicitation was published on September 03, 2026. All quotations must be submitted by September 22, 2026, at 1:00 PM ET. It is the vendor's responsibility to ensure their offer is received by this deadline. Late submissions may not be considered.

Who this opportunity suits

This opportunity is a total small-business set-aside. It is suitable for firms specializing in equipment installation, HVAC, and utility conversion services. The applicable North American Industry Classification Standard (NAICS) Code is 238220, with a small business size standard of $19 million. Businesses with experience in mechanical system upgrades and fuel conversions are encouraged to bid.

How to respond

To respond to this Request for Quotation (RFQ), you must submit your offer by email to Bradley Martin at [email protected]. Ensure the notice ID is included in the subject line of your email. Attachments should be in Microsoft Word, Excel, or Adobe PDF format. After sending, it is your responsibility to confirm receipt of your offer from Contract Specialist Bradley Martin.

Practical tips for preparing a competitive response

When preparing your quotation, clearly outline your experience with similar projects, especially those involving fuel conversions and rooftop unit replacements. Detail your proposed approach to the work, including any specific equipment or methodologies you plan to use. Ensure your pricing is competitive and accurately reflects the scope of work described.

Double-check all submission requirements, including file formats and email subject line conventions. Confirming receipt of your email is a critical step to ensure your bid is considered. Organize your documents clearly and concisely to make it easy for the agency to review your offer.