How to bid on USDA-FAS Reverse Trade Missions 2027

What the agency is buying and why it matters

The USDA Foreign Agriculture Service (FAS) is looking for a contractor to provide convention planning and event support for two Reverse Trade Missions (RTMs) in 2027. These missions include the Summer Fancy Food Show in New York City and the Americas Food and Beverage Show in Miami, Florida.

The selected contractor will be responsible for a wide range of services. This includes identifying export-ready U.S. agricultural businesses, facilitating matchmaking between these businesses and visiting RTM participants, and managing all logistics. Logistics cover ground transportation, lodging, interpretation services, meeting space, and identifying speakers. The contractor will also develop multilingual informational materials, conduct follow-on activities, and monitor and evaluate the RTMs.

This contract has an overall performance period of 15 months, with each event having its own 12-month performance period after the contract is awarded. This is a significant opportunity for a qualified firm to support international agricultural trade.

Key dates and what happens at the deadline

This solicitation was published on September 04, 2026. The deadline for submitting your quotation is September 17, 2026, at 5:00 PM ET. All quotations must be received by this time.

This is a Request for Quotation (RFQ), and a separate written solicitation will not be issued. Your quotation will be considered by the agency after the deadline.

Who this opportunity suits

This opportunity is specifically set aside for SBA Certified Women-Owned Small Businesses (WOSB). The applicable North American Industry Classification Standard (NAICS) Code is 561920 – Convention and Trade Show Organizers, with a small business size standard of $20 million.

The ideal contractor will demonstrate strong ties with U.S.-based public and private sector agricultural and agribusiness stakeholders. They should also have a resume showing a history of facilitating high-visibility international and local marketing and promotional events. Adequate staffing to accomplish the tasks is also required.

How to respond to this solicitation

To access the full opportunity and prepare your response, you will need to view the original source on the portal. Click the “View original source” link. If the first click takes you to the portal’s homepage, click it again to go directly to the bid.

You may need to create a free account on the portal to view all documents related to this solicitation. However, for many bids, you can view documents without an account.

Tips for preparing a competitive response

Since this is a set-aside for Women-Owned Small Businesses, ensure your WOSB certification is current and clearly stated in your response. Highlight your experience specifically within the agricultural and agribusiness sectors, as the USDA is looking for strong ties in this area.

Provide concrete examples of past events you have planned and managed, especially those involving international participants or complex logistics. Detail your capabilities in all required areas, such as matchmaking, transportation, interpretation, and multilingual material development. Clearly outline your proposed staffing plan to demonstrate you have the resources to manage two large events concurrently. Focus on how your firm's experience directly addresses each requirement listed in the solicitation.