How to bid on HSPD-12 Compliant Physical Access System installation for USDA ARS

What the agency is buying

The Department of Agriculture (USDA), Agricultural Research Service (ARS), is seeking a small business to install an HSPD-12 compliant physical access system. This work is part of their ePACS Modernization Project and will take place in Starkville, Mississippi.

This opportunity is a total small-business set-aside, meaning only small businesses can compete for this contract. It is an important project for the USDA as they modernize their physical access systems.

Key dates and deadlines

The solicitation was published on September 10, 2026. All quotations must be submitted by September 25, 2026, at 5:00 PM Eastern Time. It is crucial to submit your quotation before this deadline, as late submissions may not be considered.

Who this opportunity suits

This opportunity is specifically for small businesses. The work falls under NAICS code 238210, which covers Electrical Contractors and Other Wiring Installation Contractors. Businesses with experience in installing security systems, particularly physical access control systems that comply with federal standards like HSPD-12, would be well-suited for this project.

The small business size standard for this NAICS code is $19.0 million.

How to respond

To access the solicitation, you will need to view the original source on the portal. Sometimes, the first click might take you to the portal's homepage, so you may need to click the link again to go directly to the bid. You might need a free account to view all documents, though this is not always required for every bid.

This is a Request for Quotation (RFQ), and a separate written solicitation will not be issued beyond this announcement. Your quotation will be considered by the agency.

Tips for preparing a competitive response

When preparing your quotation, ensure it directly addresses all requirements outlined in the solicitation. Since this is for an HSPD-12 compliant system, highlight your firm's experience with federal security standards and similar access control installations.

Clearly detail your proposed approach, including the specific products or technologies you plan to use, your installation methodology, and your timeline. Provide a clear and competitive price, and ensure all required documentation is included and accurately completed before the submission deadline.