How to bid on US Coast Guard Tracen Petaluma Propane Delivery

What the Coast Guard is buying

The U.S. Coast Guard requires propane delivery services to 11 government-owned tanks located at various sites within TRACEN Petaluma, California. The selected contractor will be responsible for providing all necessary labor, equipment, materials, vehicles, and appliances to supply the Liquid Petroleum Gas (LPG).

This is a commercial services solicitation, and the award is expected to be a Firm-Fixed Price contract. This opportunity is set aside specifically for small business concerns.

Key dates and what happens at the deadline

The solicitation was published on September 11, 2026. All offers must be submitted by September 21, 2026, at 11:00 AM ET. Offers received after this exact time will not be considered.

The government intends to evaluate offers and award a contract without discussions, so your initial offer should contain your best terms. Offerors must agree to hold their proposed prices firm for 60 calendar days from the offer receipt date. The anticipated award date is five business days after the solicitation closing date.

Who this opportunity suits

This opportunity is suitable for small businesses specializing in propane supply and delivery services. The North American Industrial Classification System (NAICS) code for this procurement is 221210, which has a small business size standard of 1,150 employees. The Product Service Code is 6830.

Vendors should have a proven track record of fulfilling propane supplies for government agencies or commercial entities, as past performance will be a key evaluation factor.

How to respond

To access the solicitation, click the “View original source” link. If the first click takes you to the portal’s homepage, click the link again to go directly to the bid. You may need a free account to view all documents.

Your offer must be signed and dated and include the solicitation number, your company's name, address, telephone number, and Unique Entity Identifier (UEI). You must also provide information necessary to evaluate the factors outlined in FAR provision 52.212-2, respond to provisions requiring completion of information, representations, and certifications (excluding those in SAM), and state your agreement with all terms and conditions.

All items/CLINs must have prices included. Leaving unit prices blank or marking them with anything other than a dollar figure will be considered unacceptable. A zero-dollar figure means you will provide the service at no charge.

Tips for a competitive response

The award will be based on the Lowest Price Technically Acceptable (LPTA) quotation, considering technical capability, past performance, and price. Ensure your technical approach clearly demonstrates your ability to meet all requirements, including necessary personnel, materials, and resources to provide high-quality service.

Highlight your past performance on similar contracts, emphasizing quality, timeliness, and reliability. The government will assess your record through references, CPARS, or other available information. Finally, ensure your proposed pricing is fair and reasonable and covers all labor, materials, equipment, consumables, and supervision.