Bid guide
How to bid on Chiller PM Service Contract for Trial Court - Region 3
What the Trial Court is buying
The Massachusetts Trial Court is looking for proposals for a service agreement. This agreement will cover preventive maintenance and authorized repair services for chillers and related HVAC equipment in their Region 3 court facilities.
The scope of work includes chillers, cooling towers, chilled-water pumps, condenser-water pumps, water separators, and other associated components.
Key dates and deadlines
This solicitation was published on September 12, 2026. All proposals must be submitted by September 24, 2026, at 2:00 PM ET. It is important to submit your response before this deadline.
The point of contact for this solicitation is Odair Brandao. You can reach them at [email protected].
Who this opportunity suits
This opportunity is suitable for businesses specializing in construction, particularly those with expertise in HVAC systems, chiller maintenance, and related repair services. Firms with experience in preventive maintenance contracts for commercial or institutional facilities would be well-suited.
The solicitation number is BD-27-1107-FREG5-ACCOU-133133.
How to respond
The full solicitation documents are available on COMMBUYS, the Commonwealth of Massachusetts procurement portal. You can view the original source to access the bid page directly.
To download the documents, no account is needed. They can be downloaded straight from the bid page. If you intend to submit your quote electronically, you will need to register a free vendor account on COMMBUYS. Otherwise, follow the specific submission instructions provided within the bid documents.
Tips for preparing a competitive response
Carefully review all sections of the RFP, especially Appendix A, to understand the full scope of equipment and services required. Ensure your proposal clearly addresses all preventive maintenance tasks and repair capabilities.
Highlight your firm's experience with similar chiller and HVAC maintenance contracts, especially for facilities with critical operational needs. Detail your proposed service schedule, response times for repairs, and the qualifications of your technicians. Provide a clear and competitive pricing structure for both preventive maintenance and authorized repair services.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Trial Court; the original posting controls.