How to bid on Transitional Living Facility HVAC Replacement for WV Health Facilities

What the agency is buying

The West Virginia Office of Shared Administration is seeking bids to replace the HVAC system at the Transition Living Facility, part of William R. Sharpe, Jr. Hospital. This is a construction purchase covering heating, ventilation, and air circulation. Vendors should care because this is a direct opportunity to provide essential infrastructure upgrades for a state facility.

Key dates and deadlines

This solicitation was published on September 01, 2026. The deadline for responses is September 23, 2026, at 10:30 AM ET. All bids must be submitted by this time. Late submissions will not be considered.

Who this opportunity suits

This opportunity is suitable for construction firms specializing in HVAC system installation and replacement. Companies with experience in heating, ventilation, and air circulation projects, particularly for institutional or healthcare facilities, will find this relevant. The solicitation falls under the construction category.

How to respond

To respond, you must access solicitation ARFQ-0512-WSH2700000005-1 through the wvOASIS Vendor Self Service portal. First, open the portal and navigate to "View Published Solicitations." Search for the solicitation number provided. Once you find the matching result, you can review the details and the seventeen posted documents. To download documents or submit your response, you will need to register a free vendor account on the portal and follow the submission instructions before the deadline.

Practical tips for a competitive response

Review all seventeen documents thoroughly to understand the full scope of work and any specific requirements for the HVAC replacement. Pay close attention to the technical specifications and performance standards expected for the new system. Ensure your bid clearly addresses all aspects of the project, including equipment, labor, and timelines.

Double-check that all required forms and certifications are completed accurately and submitted on time through the wvOASIS portal. Verify your pricing is competitive and reflects a clear understanding of the project's demands. Consider including details about your firm's experience with similar projects, especially those involving healthcare facilities or complex HVAC systems, to demonstrate your capabilities.