How to bid on a Trailer-Mounted Vacuum Excavator for the Department of Defense

What the agency is buying and why it matters

The Department of Defense is looking to purchase one trailer-mounted vacuum excavator. This equipment is needed for delivery to Wright-Patterson Air Force Base in Ohio. The delivery is required within 60 days after the order is placed. This is an opportunity for equipment suppliers to provide a specific piece of machinery to a government agency.

Key dates and what happens at the deadline

The deadline for submitting questions about this solicitation is September 16, 2026, at 12:00 PM EST. All quotes must be submitted by September 21, 2026, at 12:00 PM EST. Quotes received after this date and time may not be considered. Offerors must hold their quoted prices firm for 60 calendar days from the date specified for receipt of offers.

Who this opportunity suits

This opportunity is suitable for firms that supply trailer-mounted vacuum excavators. It is not set aside for small businesses. Bidders must have an active System for Award Management (SAM) registration that has been updated within the preceding 12 months. Additionally, a Cybersecurity Maturity Model Certification (CMMC) Level 1 assessment is a mandatory minimum requirement. Offerors must self-certify compliance with the 15 basic safeguarding requirements for Federal Contract Information (FCI) and record this self-certification in the Supplier Performance Risk System (SPRS) module within PIEE.

How to respond to this solicitation

To access the full details, click “View original source” on the portal. If the first click takes you to the homepage, click it again to go directly to the bid. You may need a free account to view documents, though for many bids this is not necessary.

Quotes must be submitted electronically via email to both the Contract Specialist, Bryson Pennie, at [email protected] and the Contracting Officer, Amanda J Hoyng, at [email protected]. The email subject line must be “FA860126Q0149 Trailer-Mounted Vacuum Excavator”. The entire quotation, including attachments, must be contained in a single email not exceeding 5 megabytes. Only .pdf, .doc, .docx, .xls, or .xlsx file types are permitted as attachments; .zip or .exe files are not allowed. If a DoDSafe drop-off is needed, notify the contract specialist or contracting officer at least 48 hours before the quote due date.

Practical tips for a competitive response

Ensure your SAM registration is current, complete, and accurate, and has been updated within the last 12 months. Verify your CMMC Level 1 compliance and ensure your self-certification is properly recorded in SPRS, as award cannot be made without it.

Your quote must include the aggregate total of the base plus all option year CLINs, if requested, and conform to the Contract Line-Item Number (CLIN) structure of the attached solicitation. All quotes should be in whole dollars. Do not include any amount for customs duties on eligible items within your quote price, as the government will provide assistance for duty-free entry. Remember to fully complete and return the 'Required Information Sheet' attached to the solicitation, and ensure your quotation includes a description or detail of the supply you will provide, not just pricing.