How to bid on master-scheduling software for Putnam County School District

What the agency is buying

The Putnam County School District needs a web-based, AI-assisted master-scheduling solution for three junior-senior high schools. This software must handle the full scheduling process, from importing data and entering constraints to building master schedules and uploading them into the District's Skyward Student Information System.

The District also requires implementation assistance, training, and ongoing customer support for the software. This is a one-year contract with an estimated value of $36,000. Vendors who can provide an equal or equivalent solution are invited to submit their capabilities.

Key dates and deadlines

This opportunity was published on September 02, 2026. All responses must be submitted by September 24, 2026, at 7:00 AM ET. It is important to submit your documentation before this deadline.

Who this opportunity suits

This opportunity is suitable for technology firms specializing in educational software, particularly those with expertise in AI-assisted scheduling solutions. Vendors should have a proven track record of integrating their software with existing student information systems like Skyward. Companies offering comprehensive support and training services will be well-suited for this bid.

How to respond

To access the full details and submit your response, you will need to go to the agency's procurement portal. Once there, you may encounter a brief security check; allow it to complete. You will then need to sign in or create a free vendor account to download plans, ask questions, join the planholders list, and submit your response. Addenda notices will also be managed through this portal.

Tips for a competitive response

When preparing your response, clearly demonstrate how your software meets or exceeds the specified requirements, especially regarding AI-assisted optimization and end-to-end scheduling capabilities. Provide detailed information on your solution's integration with Skyward, as this is a critical requirement.

Highlight your implementation assistance, training programs, and ongoing customer support services. Quantify the benefits of your solution where possible, and ensure all documentation clearly showcases your software's features and your company's ability to provide the necessary support.