How to bid on electronic filing system removal for the Dept of Defense

What the agency is buying

The Department of Defense is seeking a contractor to disassemble, remove, and dispose of one Kardex Remstar Lektriever electronic card filing system. This work will take place at the Buffalo Military Entrance Processing Station (MEPS) in New York. This is an opportunity for businesses specializing in equipment removal and disposal services.

Key dates and deadlines

This Request for Proposal (RFP) was published on September 02, 2026. All proposals must be submitted by September 17, 2026, at 11:00 AM ET. It is important to submit your response before this deadline, as late submissions are typically not considered.

Who this opportunity suits

This opportunity is suitable for firms with experience in the removal, disassembly, and disposal of electronic or mechanical filing systems and similar equipment. Businesses in the environmental services category, particularly those handling electronic waste or specialized equipment removal, would find this relevant. The work involves a specific type of electronic filing system, so familiarity with such equipment is beneficial.

How to respond

To access the solicitation documents, click “View original source” on the portal. If the first click takes you to the portal’s homepage, click the link again to go directly to the bid. You may need to create a free account on the portal to view all the documents, though this is not always required for every bid.

Amendment 0001 has been issued for this solicitation. This amendment includes government responses to questions from industry and updates the solicitation details. Ensure you review all amendments before preparing your response.

Tips for preparing a competitive response

When preparing your proposal, clearly outline your methodology for disassembling, removing, and disposing of the Kardex Remstar Lektriever system. Detail your experience with similar equipment and projects. Highlight your capabilities in safely and efficiently handling such tasks, including any relevant certifications or adherence to disposal regulations.

Pay close attention to all instructions and requirements specified in the solicitation, including any updated information provided in Amendment 0001. Ensure your proposal addresses all aspects of the scope of work and provides a clear, concise, and complete response.