Bid guide
How to bid on Temp Controlled 42 Plate Hotel for the Department of Energy
What the agency is buying
Brookhaven Science Associates, on behalf of the Department of Energy, is seeking a quote for one temperature-controlled plate storage incubator. This unit needs to include two stackers and a BCR (barcode reader). It must be capable of maintaining temperatures between 4 and 25 degrees Celsius and operate on either 120V or 230V power.
The solicitation also requires on-site comprehensive installation and training for integrating the unit with existing CCUV systems. This is a good opportunity for vendors specializing in laboratory equipment and integration services.
Key dates and deadlines
The solicitation was published on September 11, 2026. All quotes are due by October 02, 2026, at 5:00 PM ET. Late submissions will only be considered if Brookhaven Science Associates determines it is in their best interest.
Your pricing must remain valid for a minimum of sixty days from the quotation due date. Brookhaven Science Associates anticipates awarding a Firm Fixed Price purchase order.
Who this opportunity suits
This opportunity is suitable for businesses that supply specialized laboratory equipment, specifically temperature-controlled incubators and plate storage systems. Vendors should also have the capability to provide on-site installation and integration services for complex laboratory setups.
Firms with experience in providing equipment to scientific research institutions and those familiar with the logistics of shipping and importing specialized goods will find this bid particularly relevant.
How to respond
To access the full solicitation details, click the “View original source” link. If the first click takes you to the portal's homepage, click the link again to go directly to the bid. You may need to create a free account on the portal to view all associated documents.
Your quote should include the lead time for delivery, country of origin, your Unique Entity Identifier (UEI), and a published price list if available. For shipping, advise on the weight of items. If items are under 150lbs, they may ship internationally on the agency's FedEx account. If not, pricing must be all-inclusive of freight, tariffs, packing, and handling. For foreign products over 150lbs where all-inclusive pricing isn't possible, BNL must be listed as the Importer of Record, using DAP Incoterms and BNL’s designated freight forwarder.
Tips for a competitive response
Ensure your quote clearly addresses all technical requirements, including the temperature range (4-25°C) and power options (120V or 230V). Detail your proposed installation and training plan to show a comprehensive understanding of the integration needs.
Pay close attention to the pricing and shipping requirements. Clearly state your lead time and ensure your pricing is valid for at least 60 days. Providing a breakdown of costs, even if the final price is all-inclusive, can demonstrate transparency and value.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Energy, Department of; the original posting controls.