How to bid on Swimming Pool Preventive Maintenance Services for DCMR, Department of State

What the agency is buying

The U.S. Department of State is seeking a contractor to provide preventive maintenance services for the swimming pool located at the Deputy Chief of Mission Residence (DCMR) in Djibouti. This is an opportunity for businesses specializing in pool maintenance to secure a government contract.

The U.S. Government plans to award a contract to the responsible company that submits an acceptable offer at the lowest price. They intend to make an award based on initial quotations, though discussions may be held if necessary.

Key dates and deadlines

A site visit and pre-quotation conference are scheduled for September 8, 2026, at 10:30 a.m. local time. If you wish to attend, you must contact the agency with attendee names by September 6, 2026, at 2:00 p.m. local time to arrange entry.

The deadline for submitting requests for information (RFIs) is September 9, 2026, at 2:00 p.m. local time. All quotations must be submitted electronically by September 20, 2026, at 4:30 p.m. local time. Late submissions will not be accepted.

Who this opportunity suits

This opportunity is suitable for companies with expertise in swimming pool preventive maintenance. Firms with a track record of providing reliable and comprehensive pool services, particularly those familiar with government contracting, will find this relevant. The solicitation is categorized under construction services.

How to respond

To access the solicitation documents, click on "View original source" on the portal. If the first click takes you to the homepage, click it again to go directly to the bid. You may need a free account to view all documents.

Your quotation must be submitted electronically to the specified email addresses. Ensure your submission is in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (PDF) format. Individual file sizes must not exceed 30MB; if larger, split your submission into multiple emails with separate files.

Your offer must be in English and include the completed SF-1449 form, Section I (Pricing), Section 5 (Representations and Certifications), any additional information required in Section 3, and proof of your SAM registration. Incomplete proposals will not be accepted.

Tips for a competitive response

Ensure your company is registered in the System for Award Management (SAM.gov) before submitting your offer. Failure to be registered at the time of submission may result in your proposal being deemed non-responsible. It is highly recommended to register immediately if you are interested.

Carefully review all sections of the solicitation, especially Section 3 for additional information requirements. Pay close attention to the instructions for submitting your financial and technical offers separately. Adhering to all formatting and submission guidelines is crucial for your proposal to be considered.

If you plan to attend the site visit, make sure to RSVP by the deadline to ensure entry. This visit can provide valuable insights into the scope of work and help you prepare a more accurate and competitive quotation.