How to bid on AV Equipment Supply and Install for the Department of State

What the Department of State is buying

The U.S. Embassy in New Delhi is seeking a contractor to supply, install, test, and commission audiovisual (AV) equipment for the American Center in Connaught Place. This is an opportunity for businesses specializing in AV solutions to work with the U.S. government abroad.

The complete requirements are detailed in the attached statement of work, Annexure-A, within the solicitation documents. Bidders must ensure their offers strictly align with these specifications, as non-compliant items will lead to disqualification.

Key dates and deadlines

The deadline for submitting your quotation is September 22, 2026, at 2:30 AM ET. All quotations must be received by this time; late submissions will not be accepted.

A site visit is scheduled for September 16, 2026, at 2:00 PM (India Time) at the American Center Building. You must register for the site visit by sending your full name to [email protected] by September 14, 2026. Questions regarding the solicitation must be submitted in writing to [email protected] by September 15, 2026, at 14:00 hrs (India Time).

Who this opportunity suits

This opportunity is suitable for professional firms with expertise in supplying, installing, testing, and commissioning audiovisual equipment. Vendors should be capable of handling projects in an international setting and be familiar with U.S. government contracting procedures.

The U.S. Government intends to award a contract to the responsible offeror submitting an acceptable quotation at the lowest price.

How to respond to this solicitation

To access the full solicitation, click “View original source” on the portal. If you land on the homepage, click the link again to go directly to the bid. You may need a free account to view all documents.

Your quotation must be emailed to [email protected] by the deadline of September 22, 2026. The subject line of your email must be “Solicitation-191N6526Q0115 for “Supply, Installation, Testing and Commissioning of Audio- Visual Equipment.” Do not send quotations to any other email address or via courier.

The total file size of your submission must not exceed 10MB. If your submission is larger, divide it into separate files and send them in separate emails, each under 10MB. You must be registered in the System for Award Management (SAM) before submitting an offer.

Practical tips for a competitive response

Carefully review the entire solicitation, especially the statement of work (Annexure-A), to ensure your offer is fully compliant with all specifications. Non-compliant items will lead to disqualification.

Attending the site visit on September 16, 2026, is highly recommended to gain a complete understanding of the project space and to ask any technical questions directly. Remember to register in advance by September 14, 2026. Submit any written questions by September 15, 2026, to ensure you receive clarifications.

Ensure your SAM registration is active before submitting your offer. The required submission elements include Section-B (Prices/Costs), Section K (Representations, Certifications, and Other Statements of Offerors or Quote), additional information required in Section L, and proof of SAM Registration.