Bid guide
How to bid on Summa Plotter F1612-31 Belt Replacement for the City of Philadelphia
What the City of Philadelphia is buying
The City of Philadelphia is seeking a vendor to supply and install a replacement belt for a Summa F1612-31 plotter. This is a micro purchase opportunity.
This contract may be awarded as a whole or by individual line item, based on what is most beneficial for the City. Vendors must quote all items to be considered eligible for an award. Work or delivery should not begin until the department provides notification.
Key dates and what happens at the deadline
This solicitation was published on September 11, 2026. The deadline for submitting your response is September 22, 2026, at 11:59 PM ET. All submissions must be received by this time.
Responses submitted after the deadline will not be considered. Ensure you allow ample time to complete and upload your submission through the PHLContracts portal.
Who this opportunity suits
This opportunity is suitable for businesses that specialize in facilities maintenance, particularly those with experience in plotter repair and parts supply. Firms that can provide both the product and installation services are a good fit.
The category for this bid is facilities, indicating a need for vendors with expertise in maintaining equipment within a facility setting.
How to respond to this solicitation
To access the full solicitation documents, you can view the original source. This will open the bid's detail page on the PHLContracts portal, where the documents are publicly listed and accessible without a sign-in.
To submit an electronic quote, you will need to register for a free vendor account on the PHLContracts portal. If you prefer not to quote electronically, follow the specific submission directions provided within the bid documents. All responses must be submitted before the stated deadline.
Tips for preparing a competitive response
When preparing your response, ensure you meticulously review all requirements outlined in the solicitation. Since you must quote all items to be eligible, double-check that every required item is included in your submission.
Focus on providing a clear and comprehensive quote. Highlight your experience with similar equipment or services, and ensure your pricing is competitive. Pay close attention to any instructions regarding the installation process and confirm your ability to meet those specifications.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from City of Philadelphia; the original posting controls.