How to bid on monday.com Guardian Licenses for HDA - Housing Development Authority

What the agency is buying

The Illinois Housing Development Authority (HDA) intends to purchase monday.com Guardian licenses and associated support services. This procurement will be made through an existing Sourcewell cooperative contract for technology products and services. This is not a new solicitation for bids, but rather an announcement of HDA's intent to utilize an established contract.

Vendors who hold a Sourcewell contract for monday.com products and services should be aware of this planned purchase by HDA. This indicates a potential opportunity if you are already on the Sourcewell contract.

Key dates and deadlines

The deadline for this opportunity is September 18, 2026, at 3:00 PM ET. While this is not a new solicitation, this date likely refers to the finalization of HDA's intent or a related administrative cutoff. All responses or inquiries must be submitted before this time.

Who this opportunity suits

This opportunity is specifically for technology firms that are already awarded vendors on a Sourcewell cooperative contract for technology products and services, particularly those that offer monday.com licenses and support. If your company does not hold such a contract with Sourcewell, this specific announcement does not present a direct bidding opportunity.

The relevant category for this purchase is technology, focusing on software licenses and support.

How to respond

Full documents related to this planned purchase are available on BidBuy, the State of Illinois procurement portal. To view these documents, you can access the bid's detail page on the portal, which is publicly accessible without needing to sign in. The documents will be listed there.

If electronic submission or quoting is required, you will need to register a free vendor account on the BidBuy portal. Otherwise, follow any specific submission directions provided within the bid documents. Ensure all required information is submitted before the stated deadline.

Practical tips for preparing a competitive response

Even when an agency uses a cooperative contract, it's important to ensure your offering aligns perfectly with their stated needs. Review all available documents on BidBuy to understand the exact scope of the monday.com licenses and support HDA requires.

If you are an approved Sourcewell vendor for monday.com, confirm your pricing and terms are current and competitive. Clearly articulate how your specific monday.com offerings and support services meet or exceed HDA's expectations. Pay close attention to any specific configurations, user counts, or service level agreements mentioned in the documents.