How to bid on a soil cyclic triaxial testing system for the Bureau of Reclamation

What Reclamation is seeking

The Bureau of Reclamation is conducting market research on a small-diameter soil cyclic triaxial testing system. The equipment must interface directly with Reclamation’s existing GDS Instruments system, conform to ASTM D3999, and be delivered to Denver, Colorado.

This is a Sources Sought notice, not a request for proposals. Reclamation is gathering information to assess potential sources and plan a possible acquisition; responding does not guarantee a later solicitation or contract.

Deadline and what happens next

Responses are due by November 6, 2026, at 5:00 p.m. Eastern. Send the response by email before that deadline.

The notice is for market research and does not state that a contract will be awarded based on these responses. The Government will not pay for information submitted.

Who this opportunity suits

This notice is relevant to equipment manufacturers and suppliers in NAICS 334519, Other Measuring and Controlling Device Manufacturing, that can provide a cyclic triaxial testing system.

A potential supplier should be able to demonstrate successful construction, commissioning, and sale of at least five similar systems worldwide, and provide qualified service technicians for support, maintenance, and repair.

How to respond

Submit a concise capability statement by email to ConnieAnn Tudela-Kately at [email protected]. Use Microsoft Word or PDF, and include unclassified material only.

Address the requested business and registration details, proposed manufacturer and model, ASTM D3999 conformity, software and warranty, service and spare-parts support, evidence of experience with at least five similar systems, delivery lead time, and country and location of manufacture. Cross-reference supporting product literature.

Keep the response within 10 one-sided 8.5-by-11-inch pages, with one-inch margins and font no smaller than 12 points. Mark any proprietary information. To access the opportunity, click “View original source” on the portal; if the first click opens its homepage, click again. A free account may be needed to view documents.

Prepare a clear, relevant capability statement

Map your product information to the stated requirements, including existing GDS Instruments compatibility, ASTM D3999, 10 kN load capacity, displacement range and resolution, operating frequency, specimen size, and cell pressure. Clearly identify any limitations or optional components rather than implying they are included.

Use product literature and project evidence to support technical claims and the required experience. Explain how the system’s control and data acquisition software handles dynamic loading and load control, and provide the requested details on licensing, operating-system support, and data export.

Make delivery and support plans easy to assess: state the estimated lead time and schedule risks, explain shipping and delivery to Denver, and describe warranty coverage, technician availability, spare parts, and repairs.