How to bid on a reeling machine for the US Coast Guard

What the Coast Guard is buying

The U.S. Coast Guard Surface Forces Logistics Center needs one specific heavy-duty shafted take-up machine: Model NK5-015-001 RH. This machine supports reels from 24 to 60 inches in diameter, has a 5,000-pound lifting capacity, and an approximate 8,000-pound maximum pulling capacity.

The Coast Guard requires delivery by October 30, 2026, to its logistics center in Baltimore, Maryland. The total cost must include all delivery and freight charges, with FOB destination terms. This is a firm fixed price purchase order, meaning the price you quote is the price you get if awarded.

Key dates and what happens at the deadline

This solicitation was published on September 11, 2026. All quotes must be submitted by September 25, 2026, at 7:00 AM ET. Quotes received on time will be considered by the agency.

The Coast Guard anticipates awarding a Best Value purchase order. Best Value will be evaluated based on who can provide the complete requirement, meet the required timeframe, and offer a competitive price.

Who this opportunity suits

This opportunity is suitable for vendors who can supply the specific Model NK5-015-001 RH heavy-duty shafted take-up machine. If you propose a substitution, you must include a specification sheet for evaluation.

This bid is for equipment suppliers, particularly those dealing with industrial machinery for handling large reels or similar heavy-duty equipment. All responsible sources are encouraged to submit a quotation.

How to respond

To access the solicitation, click "View original source" on the portal. If you land on the homepage, click it again to go directly to the bid. You may need a free account to view documents, but this is not always required.

Your quotation must include your entity name, Unique Entity ID, address, point of contact, phone number, and email address. Clearly state the line item description, unit of issue (1 JB), and the line total. Also, provide your estimated performance date and confirm the delivery address and terms.

All vendors must have an active SAM.gov registration or provide proof that their entity has been submitted for registration. Payments will be made in accordance with FAR 52.232-25 Prompt Payment, with Net 30 terms. Invoicing will be done through ipp.gov; if you do not have an account, indicate this so one can be established for you.

Tips for a competitive response

Ensure your quote explicitly addresses all requirements, especially the brand name and model number. If offering a substitute, provide a detailed specification sheet to demonstrate compatibility and allow for a thorough evaluation by the requiring officials.

Clearly state that your total cost includes delivery and freight charges, and confirm FOB destination terms. Pay close attention to the required delivery date of October 30, 2026, and confirm your ability to meet it, as timely delivery is a key evaluation factor.

Review the packaging and marking requirements (MIL-STD-2073-1E and MIL-STD-129R) carefully. While these are for delivery, demonstrating an understanding of these requirements in your response can show attention to detail and readiness to comply with government standards.