How to bid on a SEM Controller Windows 11 Upgrade for the DEPT of Defense

What the Air Force is buying and why it matters

The Air Force Sustainment Center at Robins Air Force Base, Georgia, needs a new controller computer for a scanning electron microscope (SEM). This new controller must be compliant with Windows 11. The selected vendor will be responsible for supplying all necessary materials, parts, travel, tools, and labor to provide and install this new computer for the Maintenance Support Group (MXSG) at the base.

This is a firm-fixed-price award. While this is a sole-source request intended for Tescan USA, Inc., other vendors may still submit quotes. This opportunity is for providing specialized equipment and installation services to a critical Air Force facility.

Key dates and what happens at the deadline

The solicitation was published on September 08, 2026. All quotes must be submitted by September 16, 2026, at 10:00 AM EDT. Quotes should be emailed to the Contract Specialist, [email protected], and the Contracting Officer, [email protected].

Missing the deadline means your quote will not be considered. Ensure all required documentation, including financial and cybersecurity compliance information, is submitted with your quote.

Who this opportunity suits

This opportunity is best suited for businesses that can supply and install specialized computer equipment for scientific instruments, specifically scanning electron microscopes. Vendors should have experience with Windows 11 systems and be capable of performing installations at a military facility.

Given the sole-source nature, firms with a strong existing relationship with Tescan USA, Inc. or those who can demonstrate a unique capability to meet the exact specifications of the purchase description may find this relevant. The solicitation is categorized under equipment.

How to respond to this solicitation

To access the full solicitation details, you will need to view the original source on the portal. Sometimes the first click may lead to the portal's homepage; if so, click the link again to go directly to the bid. You may need to create a free account to view all documents, though this is not always required.

Once you have reviewed the solicitation document (FA857126Q0119) and the incorporated Purchase Description dated June 30, 2026, prepare your quote. Submit your quote via email to both the Contract Specialist and the Contracting Officer by the deadline.

Practical tips for a competitive response

Carefully read the Purchase Description dated June 30, 2026, to ensure your proposed solution precisely matches the Air Force's requirements for the SEM controller and Windows 11 upgrade. Any deviation could lead to your quote being rejected.

Provide clear documentation of your financial capability. This includes a narrative statement explaining how your company can cover financial responsibilities and any supporting documents. The government will conduct a financial capability review.

Ensure your company meets the cybersecurity requirements. You must have a satisfactory SPRS score of 110 or higher, not more than three years old, and maintain CMMC Level 1 (Self) compliance. Verify these statuses before submitting your quote, as they are mandatory for award consideration.