Bid guide
How to bid on a Self-Service Device-Lending Kiosk System for the Alabaster Library
What the City of Alabaster is buying
The City of Alabaster is seeking bids for one self-service device-lending kiosk system for the Alabaster Library. This system needs to securely store, charge, check out, and check in up to 12 city-furnished laptops and/or tablets.
The project includes delivery, installation, configuration, testing, integration, and ongoing support for the system. Vendors should note that equivalent or superior solutions are acceptable, provided they are clearly documented in the bid.
Key dates and what happens at the deadline
Bids are due by October 7, 2026, at 1:00 p.m. Central Time (which is 2:00 PM ET). Bids received after this time will not be considered. All bids will be publicly opened at the deadline.
Questions about the bid must be submitted in writing to Kimberly Roberts, Library Director, or by telephone at 205-664-6822.
Who this opportunity suits
This opportunity is suitable for vendors specializing in library technology solutions, self-service kiosks, or secure device management systems. Firms with experience in installing and integrating such systems within public library environments would be a good fit.
The solicitation is open to promote free and open competition, meaning a wide range of qualified and responsible vendors are encouraged to bid.
How to respond
To access the full posting and related documents, you need to view the bid detail page on the City of Alabaster bid postings page. This page is public and does not require a sign-in.
Bidders must submit one signed original, one copy, and one digital copy on a USB drive. These must be placed in a sealed envelope or package. The outside of the package must be clearly marked: “SEALED BID – RFB 20260830-A – SELF-SERVICE DEVICE-LENDING KIOSK – DO NOT OPEN.” Deliver your sealed bid to: City of Alabaster, Attn: J. Mark Frey, City Clerk, 1953 Municipal Way, Suite 201, Alabaster, Alabama 35007.
Tips for preparing a competitive response
When preparing your bid, ensure that your proposed solution clearly meets or exceeds the required level of quality, interoperability, and performance. If offering an equivalent or superior solution, provide thorough documentation to support your claims.
Pay close attention to all submission requirements, including the number of copies, the digital copy, and the specific labeling of the sealed package. Double-check that all required signatures are present on your original document. Submitting questions in advance can help clarify any ambiguities before the final submission.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from City of Alabaster; the original posting controls.