How to bid on a Search Function Solution for Public-Facing Websites for DOAH

What the agency is buying

The Division of Administrative Hearings (DOAH) in Tallahassee, FL, is seeking proposals for a text-based search function solution. This includes the software, implementation, data migration, testing, training, ongoing support, maintenance, and documentation.

DOAH needs this solution to comply with Florida Statutes, which require them to maintain a text-searchable repository of agency final orders and other public information. The goal is to allow the public to efficiently search and retrieve information using keywords, providing accurate and timely results.

Key dates and deadlines

The solicitation was published on July 23, 2026. Proposals are due by 4:00 PM ET on Monday, August 17, 2026. The opening of proposals will take place via Zoom on Tuesday, August 18, 2026, at 9:00 AM ET. The final deadline for the overall project is September 16, 2026 at 5:00 PM ET.

Who this opportunity suits

This opportunity is suitable for technology firms specializing in search solutions, content management systems, or web development with a strong focus on public-facing applications. Vendors should have experience providing secure, robust, and user-friendly text search capabilities, including all aspects from software to ongoing support and documentation.

How to respond

To access the solicitation, you need to go to the Florida's MyFloridaMarketplace Vendor Information Portal. Once there, locate DOAH RFP #26/27-001. The posting is public, so you do not need an account to view the documents.

Review the full solicitation documents on the portal for complete instructions on how to prepare and submit your response. Ensure your proposal is submitted as directed before the August 17, 2026, 4:00 PM ET deadline.

Tips for a competitive response

When preparing your proposal, clearly demonstrate your understanding of the specific requirements for government agencies, particularly regarding public access to information and statutory compliance. Highlight your experience with similar projects that involve secure data handling and user-friendly interfaces.

Provide a detailed plan for each component requested, including implementation, migration, testing, training, and ongoing support. Emphasize the robustness and security features of your proposed search solution. Ensure all documentation requirements are addressed thoroughly.