How to bid on Boracay meeting accommodations for the U.S. Department of State

What the agency plans to buy

The U.S. Embassy in Manila plans to issue a solicitation for room accommodations and a conference package in Boracay for the OPDAT Southeast Asia Trilateral Meeting.

This is a request for information notice, not the solicitation itself. The Government expects to award a firm fixed-price contract or purchase order to a responsible offeror whose offer is both lowest priced and technically acceptable.

Dates and the deadline

The solicitation is expected on or about the first week of November 2026. The deadline listed for this notice is November 5, 2026, at 1:00 a.m. ET, but the notice says the offer due date will be stated in the solicitation.

Use the solicitation—not the notice deadline—to confirm when an offer is due and what must be submitted. The Government may make an award based on initial offers without discussions.

Who this opportunity may suit

This opportunity may suit firms able to provide room accommodations and a conference package in Boracay. The notice categorizes it under transportation, but does not provide further details about the package or technical requirements.

How to access the solicitation

On the opportunity portal, click “View original source.” If the first click opens the portal homepage, click it again to go to the bid. A free account may be needed to view documents, though some bids are accessible without one.

The solicitation has not yet been issued. Check the opportunity for the solicitation documents and follow their instructions for submitting an offer.

Prepare before responding

Register in the System for Award Management before submitting an offer. The notice says prospective offerors must be registered before offer submission, and registration is required before contract award.

Once the solicitation is available, read its requirements closely. Confirm that your proposed accommodations and conference package address each stated technical requirement, and check that your pricing is complete and consistent with the requested format.

Allow time to complete SAM registration and prepare your response. The notice encourages firms that are not registered to start the process as soon as possible.