How to bid on Water Well System Maintenance Services for LA County Sheriff

What the LA County Sheriff is buying

The Los Angeles County Sheriff’s Department is seeking qualified vendors for as-needed water well system maintenance services at its facilities. This includes a range of work such as pump removal and installation, well drilling, repairs and installations of water treatment equipment, well performance testing, casing cleaning and repairs, video inspections, chemical disinfecting, and other related services for various types of pumps and water well system equipment.

Vendors who are selected will enter into Master Agreements with the County of Los Angeles to provide these services on an as-needed basis. This is an opportunity for specialized firms to secure ongoing work with a county agency.

Key dates and deadlines

This Request for Statement of Qualifications (RFSQ) was initially released on January 25, 2012. While there was an initial deadline for Statement of Qualifications (SOQ) submissions on March 1, 2012, the solicitation remains open for rolling submissions. This means that SOQs received after the initial date may still be reviewed at a later time to determine if they meet the qualifications.

The solicitation will remain open until the needs of the Department are met. It is the vendor's responsibility to ensure their SOQ is received by the Contracts Unit before any specified due date and time. No facsimile or email copies will be accepted.

Who this opportunity suits

This opportunity is suitable for firms with extensive experience in water well system repair and maintenance. Vendors must have a minimum of ten years of experience in services similar to those described in the solicitation. Applicable California licenses are mandatory, specifically C-57 (Water Well Drilling) and/or C-61/D-21 (Pump Installations).

For vendors interested in Well Chemical Cleaning Treatment Services and/or Well Disinfecting Services, a Grade 1 Water Treatment Operator Certification from the State of California Department of Public Health is required. Additionally, vendors must be certified members of either the California Groundwater Association or the National Ground Water Association. A business office within 100 miles of any of the three water well systems is also a mandatory requirement for timely response to emergent and non-emergent needs.

How to respond

To access the full details and documents for this solicitation, you need to view the original source on the LA County portal. Once on the bid's card, click the solicitation number to find all public details and document downloads.

Your response, a Statement of Qualification (SOQ), must be submitted as directed in the solicitation. You need to provide an original SOQ and two exact duplicate numbered copies. These must be enclosed in a sealed envelope clearly marked with your name and address, and the words: “SOQ FOR WATER WELL SYSTEM MAINTENANCE SERVICES.”

The SOQ and any related information should be delivered or mailed to: Los Angeles County Sheriff’s Department, Contracts Unit, 4700 Ramona Boulevard, Room 214, Monterey Park, California 91754, Attention: Abilene Valdez. Direct all inquiries in writing to Abilene Valdez via mail, email at [email protected], or fax at (323) 415-4292. Do not contact any other County personnel regarding this RFSQ.

Tips for a competitive response

When preparing your Statement of Qualifications, clearly demonstrate how your firm meets all the minimum mandatory qualifications. Provide detailed evidence of your ten years of experience in water well system repair and maintenance, including verifiable references. Ensure all required California licenses (C-57, C-61/D-21, and Grade 1 Water Treatment Operator Certification if applicable) are current and clearly stated.

Highlight your membership with either the California Groundwater Association or the National Ground Water Association. Emphasize your ability to respond quickly by confirming your business office location is within 100 miles of the specified water well systems. Organize your SOQ logically, making it easy for the evaluators to find all necessary information and confirm your qualifications for the services you wish to provide.