Bid guide
How to bid on Water Well System Maintenance Services for LA County Sheriff
What the agency is buying and why it matters
The Los Angeles County Sheriff’s Department is seeking qualified companies to provide as-needed maintenance and repair services for three water well systems within Los Angeles County. These systems include a total of eleven water wells and nine booster pumps.
Services required cover a range of tasks such as routine and emergency pump removal and installation, water well drilling, water treatment equipment repairs, performance testing, casing cleaning and repairs, video inspections, chemical disinfecting, and general cleaning and treatment services. This is an opportunity for vendors to enter into Master Agreements with the County of Los Angeles, providing ongoing work for essential infrastructure.
Key dates and what happens at the deadline
This Request for Statement of Qualifications (RFSQ) was released on July 21, 2017. The initial deadline for submitting a Statement of Qualifications (SOQ) was August 24, 2017. However, the solicitation explicitly states that it may accept responses on a rolling basis, meaning SOQs received after the initial deadline may still be reviewed at a later date. The solicitation will remain open until the Department's needs are met, and it may be reopened at the Department's discretion if additional needs arise.
The current listed deadline for this opportunity is January 01, 2100 at 1:59 AM ET. This indicates a long-term or evergreen solicitation where the agency is continuously seeking qualified vendors.
Who this opportunity suits
This opportunity is suitable for companies specializing in water well systems repair and maintenance. Vendors must have a minimum of ten years of experience in similar services. Required California licenses include C-57 (Water Well Drilling) and/or C-61/D-21 (Pump Installations).
Additionally, vendors looking to qualify for Well Chemical Cleaning Treatment Services and/or Well Disinfecting Services must possess a Grade 1 Water Treatment Operator Certification issued by the State of California Department of Public Health. Vendors must also be certified members of either the California Groundwater Association or the National Ground Water Association. A key requirement is having a business office located within 100 miles of any of the three water well systems to ensure timely response for emergent and non-emergent services.
How to respond
To access the full details and documents, click “View original source” on the bid card on the LA County portal. Then, click the solicitation number on that card to find all public information and document downloads.
Your Statement of Qualifications (SOQ) should be submitted as an original and two numbered exact copies in a sealed envelope, clearly marked with your company name and address, and the words “SOQ FOR WATER WELL SYSTEMS MAINTENANCE SERVICES RFSQ Number 613-SH”. In addition, you must submit PDF electronic copies of the SOQ on two separate compact disks (CDs) or memory sticks, both clearly labeled. Submit your response as directed by the solicitation before the deadline.
Practical tips for preparing a competitive response
Carefully review the Statement of Work (Attachment 1) to understand the full scope of services. You do not need to be qualified for all services; you can submit qualifications for one, some, or all service categories listed in Appendix A, Exhibit 14, Schedule of Prices. Focus your response on the specific categories where your firm excels and meets all mandatory qualifications.
Ensure all mandatory qualifications are clearly addressed and supported with evidence. This includes providing proof of your ten years of experience, copies of all required California licenses (C-57, C-61/D-21), any relevant certifications like the Grade 1 Water Treatment Operator Certification, and proof of membership in the California Groundwater Association or National Ground Water Association. Clearly state your business office location and how it meets the 100-mile proximity requirement. Organize your SOQ to make it easy for the evaluators to find all required information and verify your qualifications.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from LA County Sheriff; the original posting controls.