How to bid on Managed Print Services and Multifunction Devices for the City of Chicago

What the City of Chicago is buying

The City of Chicago has issued a Request for Information (RFI) for Managed Print Services and Multifunction Devices. This means the city is gathering information from vendors about these services and devices. An RFI helps the agency understand the market and potential solutions before issuing a formal request for proposals.

For vendors, this is an opportunity to showcase your capabilities and influence the city's future procurement strategy in this area. Your input can help shape the requirements for a potential future solicitation.

Key dates and deadlines

The deadline for responding to this RFI is August 21, 2026, at 6:00 PM ET. It is crucial to submit your response exactly as directed by the solicitation before this time. Late submissions are typically not accepted.

Who this opportunity suits

This RFI is suitable for firms specializing in professional services related to managed print services and multifunction devices. Companies with expertise in providing, managing, and maintaining printing solutions for large organizations would find this opportunity relevant. It is a good fit for businesses that can offer comprehensive solutions in this category.

How to respond to this RFI

To access the full solicitation details and documents, you need to use the City of Chicago Vendor & Contract Search portal. First, open the solicitation's detail page on the portal. You do not need to log in to view the documents.

Once on the detail page, review the specifications, contact information, and any addenda. If the bid is an eProcurement bid, documents will be linked to the city's iSupplier portal. Finally, submit your response precisely as instructed in the solicitation before the specified due date.

Tips for preparing a competitive response

When responding to an RFI, focus on providing clear, concise, and comprehensive information about your capabilities. Highlight your experience with similar projects and demonstrate your understanding of the challenges and needs associated with managed print services and multifunction devices for a large entity like the City of Chicago.

Ensure your response addresses all questions and areas of interest outlined in the RFI. Pay close attention to any specific formatting or submission requirements to ensure your submission is compliant. A well-prepared response can position your company favorably for future opportunities with the city.