How to bid on Reverse Osmosis System Modifications for the VA

What the VA is buying

The Department of Veterans Affairs (VA) is seeking a contractor to perform modifications on a reverse osmosis and deionization system. This work is for the Minneapolis VA Health Care System, located at 1 Veterans Dr., Minneapolis, MN 55417. The VA anticipates making one firm-fixed-price award for this project.

The period of performance for this contract is scheduled from September 25, 2026, to December 31, 2026. This is an opportunity for businesses specializing in equipment modification and installation, particularly those with experience in water treatment systems.

Key dates and deadlines

This solicitation was published on September 08, 2026. An encouraged site visit is scheduled for September 10, 2026, from 7:00 AM to 8:00 AM. If you plan to attend, contact Faris Chiad at [email protected] or 612-484-7277. Attendees should meet at the outpatient entrance security desk.

Technical questions regarding this solicitation must be submitted via email to Cameron Rick at [email protected] by 12:00 PM Central time on September 14, 2026. All quotes are due to the Contracting Office by 12:00 PM Central time on September 17, 2026. Quotes must be emailed to [email protected] before this deadline. It is your responsibility to ensure your quote is received in its entirety by the Contracting Officer.

Who this opportunity suits

This opportunity is suitable for contractors experienced in equipment installation and modification, specifically with reverse osmosis and deionization systems. The NAICS code for this solicitation is 238220, which covers building equipment contractors, with a size standard of $19 million. Your firm must be registered and current in the System for Award Management (SAM.gov) at the time of your offer.

This is a firm-fixed-price request for quotes, meaning the price you submit will be the final price for the work specified. This structure is often preferred by agencies for well-defined projects.

How to respond

To access the solicitation documents, click “View original source” on the portal. If the first click takes you to the portal’s homepage, click it again to go directly to the bid. You may need a free account to view some documents, though this is not always required.

Once you have reviewed the solicitation, prepare your quote according to the instructions provided within the documents. Submit any technical questions by the deadline to Cameron Rick. Ensure your complete quote is emailed to [email protected] by the September 17, 2026, deadline.

Tips for a competitive response

Carefully read all solicitation documents to understand the full scope of work, specifications, and any specific requirements for the reverse osmosis and deionization system modifications. Pay close attention to the contract line items, quantities, and units of measure.

Attending the site visit on September 10 is highly encouraged. This will provide you with a direct understanding of the existing system and the environment where the modifications will take place, which can be crucial for developing an accurate and competitive quote. Use the opportunity to ask clarifying questions.

Ensure your SAM.gov registration is active and up-to-date. Verify that your company meets the specified NAICS code and size standard. Submit your quote well before the deadline to avoid any last-minute technical issues with email delivery. Confirm that all required attachments and information are included in your submission.