Bid guide
How to bid on Cooling Tower Repair and Maintenance for NYC Department of Education
What the NYC Department of Education is buying
The NYC Department of Education is seeking a contractor for a requirements contract to provide all labor, material, and supervision needed to maintain, service, and repair various cooling towers and related equipment. These services will be performed in designated DOE schools and administrative buildings throughout New York, NY.
This is a requirements contract, which means the agency will order services on an as-needed basis. This type of contract can provide a steady stream of work over its duration for the selected vendor.
Key dates and what happens at the deadline
The deadline for submitting bids for this opportunity is September 03, 2026, at 4:00 PM ET. All submissions must be received by this time.
It is crucial to submit your bid exactly as directed in the solicitation documents before this deadline. Late submissions are typically not accepted.
Who this opportunity suits
This opportunity is suitable for facilities maintenance firms with expertise in HVAC systems, specifically the repair and maintenance of cooling towers and related equipment. Vendors should have the capacity to serve multiple locations across New York, NY.
The bid falls under the general category of facilities maintenance and repair services for educational institutions.
How to respond to this IFB
To access the bid documents, you need to log into the NYC Department of Education's Vendor Portal. First, click on the "View original source" link, which will take you to the NYC DOE's open Request-for-Bids list.
On that list, locate this bid using its number (B5869) and open its accordion section. This will reveal the bid documents, pre-bid details, and the exact due date. If you encounter issues downloading the RFB, you can email [email protected] with the RFB number and title in the subject line. For all questions related to this RFB, email [email protected] with the RFB number and title in the subject line.
Tips for preparing a competitive response
When preparing your bid, ensure you thoroughly review all specifications for cooling tower repair and maintenance. Clearly outline your firm's experience with similar equipment and in comparable institutional settings.
Pay close attention to pricing details for a requirements contract. Your proposed rates should be competitive and reflect the scope of work for both routine maintenance and potential emergency repairs. Provide clear documentation of your firm's qualifications, certifications, and safety protocols relevant to working with cooling systems in public buildings.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from NYC Department of Education; the original posting controls.