Bid guide
How to bid on cafeteria and kitchen equipment removal for NYC Department of Education
What the NYC Department of Education is buying
The NYC Department of Education is seeking a contractor for a requirements contract to remove and transfer cafeteria and kitchen equipment from schools and other properties throughout New York City. This work also includes the disposal of obsolete equipment.
The contractor must follow industry standards and all city, state, and federal laws and regulations for disposal. This specifically includes handling Freon recovery. The solicitation, known as BID B5923, is divided into eight aggregate classes.
Key dates and what happens at the deadline
The deadline for submitting bids is September 17, 2026, at 4:00 PM ET. All responses must be submitted by this time.
It is important to complete and submit your bid well before the deadline to avoid any last-minute technical issues.
Who this opportunity suits
This opportunity is suitable for businesses specializing in equipment removal, transfer, and disposal services, particularly those with experience handling kitchen and cafeteria equipment. Firms with expertise in regulated waste disposal, such as Freon recovery, will find this relevant.
The contract involves work across New York City, so vendors should have the capacity to operate citywide. This is an Invitation for Bid (IFB) type of solicitation, which typically means the award will go to the lowest-priced, responsive, and responsible bidder.
How to respond to this solicitation
To access the bid details, you need to log into the NYC Department of Education's Vendor Portal. Once logged in, you can download BID B5923.
If you encounter issues downloading the bid, you can email [email protected]. Make sure to include the bid number and title in your email's subject line. For any questions related to the bid itself, email [email protected], again including the bid number and title in the subject line.
Practical tips for preparing a competitive response
Carefully review all eight aggregate classes within the bid to understand the full scope of work and determine which classes your business is best suited to bid on. Ensure your pricing is competitive for each class you pursue.
Pay close attention to all disposal requirements, especially those concerning Freon recovery and other regulated materials. Demonstrate your firm's capability to comply with all city, state, and federal regulations. Clearly outline your experience with similar equipment removal and disposal projects, including your logistical capabilities for citywide operations.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from NYC Department of Education; the original posting controls.