How to bid on Air Conditioning Unit Replacement for USDA in Hilo, HI

What the agency is buying

The Department of Agriculture needs a small business contractor to replace air conditioning units in the nematology lab at 928 Stainback Highway in Hilo, Hawaii. The existing units are either not working or are affected by mold and mildew due to humidity. This project aims to install new AC units for the Tropical Plant Genetic Resources and Disease Research Unit (TPGRDRU).

Key dates and what happens at the deadline

This opportunity was published on September 12, 2026. The deadline for submitting your quotation is September 22, 2026, at 5:30 PM ET. All quotations must be received by this time to be considered by the agency.

Who this opportunity suits

This is a total small business set-aside. It is suitable for small businesses specializing in plumbing, heating, and air conditioning contracting. The relevant NAICS code is 238220, with a small business size standard of $19 million. Firms with experience in HVAC replacement, especially in humid environments, would be a good fit.

How to respond

To access the solicitation, click “View original source” on the portal. If the first click takes you to the homepage, click it again to go directly to the bid. You may need to create a free account on the portal to view all associated documents, though this is not always required. This is a Request for Quotation (RFQ), and a separate written solicitation will not be issued.

Tips for preparing a competitive response

Carefully review the Statement of Work (Attachment 1) to understand the full scope of the replacement project. Ensure your quotation clearly addresses all requirements for replacing the nonoperational or mold-affected AC units. Provide a detailed breakdown of your proposed solution, including the types of units you plan to install and your approach to handling the existing mold and mildew issues.

Highlight your experience with similar HVAC replacement projects, particularly those in humid climates or laboratory settings. Emphasize your ability to complete the work efficiently and effectively, minimizing disruption to the nematology lab's operations. Double-check that all required documentation is included and that your quotation is submitted before the deadline.