How to bid on replacing AC units for the Forest Service in Hilo, HI

What the agency is buying

The Forest Service, part of the Agriculture Department, is seeking a contractor to replace air conditioning units in a nematology lab located at 928 Stainback Highway in Hilo, Hawaii. The existing AC units are either non-operational or covered with mold and mildew due to humidity. This work supports the Tropical Plant Genetic Resources and Disease Research Unit.

Key dates and deadlines

The solicitation was published on September 04, 2026. All quotations must be submitted by September 22, 2026, at 5:30 PM ET. This is a firm deadline, and late submissions are typically not considered.

Who this opportunity suits

This opportunity is a total small business set-aside. It is suitable for firms categorized under NAICS code 238220, which is for Plumbing, Heating, and Air-Conditioning Contractors. The small business size standard for this NAICS code is $19 million. Businesses with experience in HVAC replacement, particularly in humid environments, would be well-suited.

How to respond

To access the solicitation documents and prepare your response, you will need to go to the original source portal. You may need to click the link twice if the first click takes you to the portal's homepage. A free account on the portal might be required to view all documents, though this is not always the case for every bid. The solicitation number for this Request for Quotation (RFQ) is 127EAX26Q0106.

Tips for a competitive response

Carefully review the Statement of Work (Attachment 1) to understand the full scope of the AC unit replacement. Ensure your quotation clearly addresses all requirements and specifications outlined in the solicitation. Provide a detailed breakdown of your proposed solution, including the types of units you plan to install and your approach to handling mold and mildew. Highlight your experience with similar projects, especially those involving environmental challenges like high humidity.

Since this is a small business set-aside, emphasize your company's qualifications as a small business. Double-check all pricing and ensure your submission is complete and submitted before the deadline. A well-organized and thorough response will demonstrate your capability to perform the required work effectively.