Bid guide
How to bid on replacing a DSN-HDD Generator for the 78th Signal Battalion, Camp Zama, Japan
What the agency is buying and why it matters
The Department of Defense needs a contractor to remove and dispose of an existing 150 kVA emergency diesel generator at Building 121, Camp Zama, Japan. The contractor will then install and commission a new 150 kVA/120 kW generator that is compatible with the current transfer switch.
This project includes full testing, an 8-hour load test, commissioning, and training for the new system. All disposal of the old generator and any hazardous materials must follow Japanese environmental regulations. The new generator system requires a minimum two-year warranty. This is an opportunity for businesses specializing in generator installation and hazardous material disposal, particularly those with a presence or strong partnerships in Japan.
Key dates and what happens at the deadline
This solicitation was published on September 08, 2026. The deadline for submitting your quote is October 19, 2026, at 1:00 AM ET. All required documentation and certifications must be submitted by this time.
A pre-solicitation site visit is scheduled for October 7, 2026, at 10:00 AM JST at Camp Zama, Japan. Prospective bidders are strongly encouraged to attend. To participate, you must submit a list of all attendees, including full name, residential address, nationality, and passport or driver's license number, via email to [email protected] and [email protected] at least seven calendar days before the visit. The award for this contract is expected around October 30, 2026.
Who this opportunity suits
This opportunity is suitable for firms with demonstrated experience in generator replacement, electrical work, and hazardous material disposal. Due to the location, it is particularly well-suited for contractors physically located in Japan or U.S. vendors with an established partnership with a local authorized service provider in Japan.
The contractor or their subcontractors must have employees with specific current and valid Japanese professional certifications, including a Special Electric Officer's License (for Emergency Power Generators), Chief Electrical Engineer (Licensed Class I, II, or III), Fire Defense Equipment Officer, and Low-Voltage Electrical Worker Special Education. Failure to provide verifiable evidence of these qualifications at the time of quote submission may lead to your offer being deemed technically unacceptable.
How to respond to this solicitation
To access the solicitation documents, click “View original source” on the portal. If the first click takes you to the portal’s homepage, click it again to go directly to the bid. You may need a free account to view all documents, though this is not always required.
The solicitation is prepared in accordance with FAR 12 and is issued as an SF1449 form, which is attached to the notice. Quotes must be submitted according to the instructions in the SF1449 and the solicitation notice.
Practical tips for preparing a competitive response
Carefully review the Statement of Work (SOW) to ensure your proposal addresses all requirements, including the specific generator specifications, testing procedures, and training. Pay close attention to the mandatory on-site warranty and local service capability requirements; if you are not physically located in Japan, you must submit documentation of an established partnership with a local authorized service provider.
Ensure all required Japanese professional certifications for your personnel or subcontractors are current and verifiable, as failure to do so will result in your offer being technically unacceptable. Also, confirm your proposal complies with the Trade Agreements Act (TAA) and addresses any prohibited sources. Attending the site visit is strongly encouraged to gain a clearer understanding of the project scope and site conditions.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from DEPT of the Air Force; the original posting controls.