How to bid on Repair Fence and Expand MEP Lot for the DEPT of Defense

What the agency is buying

The Department of Defense needs a contractor to repair perimeter fencing and expand the Military Equipment Parking (MEP) lot at the PFC Roy M. Reynolds USARC in Parkersburg, West Virginia. This project involves commercial construction services.

The work includes approximately 4,150 square feet of lot expansion, fence repairs, excavation, paving, gate salvage, and grounding upgrades. The entire project must be completed within 120 calendar days after receiving the written Notice to Proceed.

Key dates and deadlines

Proposals are due by September 15, 2026, at 12:00 PM EST. This deadline was extended by an amendment. Questions about the solicitation must be submitted in writing via email by August 28, 2026, at 12:00 PM EST.

A pre-proposal site visit is highly encouraged. Primary and alternate site visits are scheduled for August 24, 2026, and August 26, 2026, respectively, both from 9-11 AM EST. Failure to inspect the site will not be grounds for a claim after award.

Who this opportunity suits

This is a 100% small business set-aside. Firms should be registered and active in the System for Award Management (SAM) with no active exclusions to be eligible for award. The NAICS code for this opportunity is 238990, All Other Specialty Trade Contractors, with a small business size standard of $19.0 million.

This opportunity is suitable for construction firms experienced in site work, paving, fencing, and general facility upgrades. The government intends to award a single, Firm-Fixed-Price (FFP) contract.

How to respond

All quotes must be submitted via electronic mail to the Contract Specialist, Nelia Shyshak, at [email protected] and the Contracting Officer, Edward Sherwood, at [email protected]. No physical, faxed, or hand-delivered proposals will be accepted.

A Bid Guarantee of 20% of the bid price or $3,000,000.00, whichever is less, must be submitted with your proposal. Failure to provide a Bid Guarantee will make your proposal non-compliant. The successful awardee will also need to furnish Performance and Payment Bonds equal to 100% of the contract price within ten calendar days after award.

Tips for a competitive response

Carefully review the Specifications of Work (SOW) dated March 19, 2026, and all applicable Unified Facilities Guide. Ensure your proposal directly addresses all requirements outlined in these documents.

Attend one of the scheduled site visits. This is crucial for verifying all physical dimensions, quantities, and site conditions, including specific details like saw cutting, MEP expansion, excavation, fence dismantling, and grounding upgrades. Submission of a proposal acknowledges that you have verified all measurements, and no post-award claims for differing site conditions will be entertained.

Ensure your SAM registration is current and active. Double-check that all required bonding documents, including the Bid Guarantee, are prepared and submitted correctly and on time to avoid disqualification.