Bid guide
How to bid on Repair and Maintenance Materials for U.S. Embassy Madrid
What the Embassy is buying and why it matters
The U.S. Embassy in Madrid, Spain, is looking for vendors to supply various repair and maintenance materials. This includes items such as painting supplies, chemicals, plexiglass, air-conditioning, heating, plumbing, wood, electrical, hardware, and iron materials.
The Embassy expects to establish Blanket Purchase Agreements (BPAs) for an estimated maximum of $55,000 per year. These BPAs could last for one or two years. While there is no guaranteed amount of purchases, this is an opportunity for businesses to become a consistent supplier for the Embassy's ongoing needs.
Key dates and what happens at the deadline
This Request for Information (RFI) was published on September 04, 2026. The deadline for responses is September 19, 2026, at 10:00 AM ET. All submissions must be received by this time.
At the deadline, the Embassy will review the submitted information to identify potential vendors for the Blanket Purchase Agreements. This RFI helps the Embassy understand the market and available suppliers before issuing a formal solicitation.
Who this opportunity suits
This opportunity is specifically for businesses established in Spain. Prospective offerors must have a physical shop located within 5 kilometers of the U.S. Embassy at Serrano, 75, Madrid, Spain. Additionally, vendors must stock sufficient materials to be able to deliver products the same day an order is placed.
This is suitable for suppliers of general maintenance and construction materials, hardware stores, and specialized material providers who can meet the location and delivery requirements.
How to respond to this RFI
To access the full details of this opportunity, you will need to view the original source on the portal. Click the link provided on the portal to open the opportunity. If the first click takes you to the portal's homepage, click the link again to go directly to the bid.
You may need to create a free account on the portal to view all associated documents, though this is not always required for every bid.
Tips for preparing a competitive response
Even for an RFI, clearly demonstrate your ability to meet all stated requirements. Emphasize your proximity to the Embassy and your capacity for same-day delivery of stocked items. Highlight your inventory management and logistics capabilities.
Ensure your business is established in Spain and that your physical shop location is within the specified 5 km radius. If requested by the Government, be prepared to provide your registration in the SAM (System for Award Management) database. While this is an RFI, presenting your firm as a reliable and efficient supplier will be beneficial for future solicitations.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from State, Department of; the original posting controls.